Procurement Analyst

7 days ago

Hong Kong, Hong Kong SAR China Hays Full time

Your new company Newly Publicly listed Group Insurer based in Hong Kong. Your new role To support the centralised procurement operations by managing the end-to-end Purchase Requisition (PR) and Purchase Order (PO) lifecycle. This role will ensure timely and accurate creation of POs, compliance with procurement policies and expense control guidelines. Coordinate with the purchase requester to streamline the workflow and ensure accuracy and consistency of procurement data, expense classification and accounting treatment in the procurement system. Confirm relevant supporting documents from respective owners and provide reasonable justification for the recognition. Create and manage Purchase Requisitions (PRs) and Purchase Orders (POs) lifecycle in the procurement system based on an approved Contract Approval Request Form and signed Contracts. Ensure PR submissions for completeness, accuracy, and compliance with procurement policies, expense control guidelines and Delegation of Authority (DOA) requirements. Liaise with requestors to clarify procurement needs and ensure proper documentation is provided (e.g., quotations, contracts, approvals). Assign the appropriate procurement category; expense allocation, prepayments, deposits, fixed assets, intangible assets or CIP classification based on approved documentation and guidelines. Support the centralisation initiative by standardising PR/PO processes across Cost Centre stakeholders. Collaborate with Finance, Procurement, and Legal teams to ensure alignment with budget, contract terms, and compliance requirements. Maintain accurate procurement records and assist in audit or compliance reviews. Provide regular updates, reports and analysis on procurement activities and outstanding items. Be able to understand the end-to-end procure-to-pay process, procurement categories, commercial terms and its accounting or financial implications, to provide guidance and support to users on the correct classification of transactions based on accounting principles or group policies. What you'll need to succeed Bachelor's degree in Business Administration, Finance, Procurement, or related field. Minimum 3 years of experience in procurement operations or finance support roles. Familiarity with Oracle Fusion procurement system. Strong attention to detail, ability to manage multiple priorities, and a large number of transactions with a high level of accuracy. Hands-on experience and a good understanding of procurement categories, commercial terms, procurement-to-pay process, policies, vendor management, and financial controls are essential. Effective communication and stakeholder management skills. Ability to work independently and collaboratively in a fast-paced environment. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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