Project Coordinator

4 weeks ago

Hong Kong, Central and Western District, Hong Kong SAR China Hong Kong Exchanges and Clearing Limited Full time
Job Title: Project Management Assistant

Company Overview:
Hong Kong Exchanges and Clearing Limited (HKEX) is a leading exchange group that connects and promotes the growth of Asia's capital markets. Our purpose is to connect, promote, and progress our markets and the communities they support for the prosperity of all.

Job Summary:
We are seeking a detail-oriented and organized individual to join our team as a Project Management Assistant. The successful candidate will assist in various project-related activities, maintaining project documentation and tracking progress.

Key Responsibilities:
  • Act as a project librarian to ensure projects comply with HKEX standards and procedures, and maintain a centralized knowledge base.
  • Assist in project management documentation and distribution, including meeting minutes, reports, and other project documents.
  • Maintain up-to-date contact lists and distribution lists.
  • Coordinate and schedule meetings, workshops, and ensure participant availability.
  • Support the onboarding of new team members, ensuring they have access to necessary tools and systems.
  • Assist in supporting procurement processes, travel, and expense arrangements.

Requirements:
  • Proven experience in project management and support roles, preferably in a PMO environment.
  • Strong organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
  • Excellent written and verbal communication skills, with attention to detail and accuracy.
  • Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
  • Ability to work collaboratively in a team environment and interact effectively with stakeholders at various levels.
  • Strong problem-solving and decision-making skills.
  • Proactive mindset with a focus on continuous improvement.
  • Ability to maintain confidentiality and handle sensitive information with professionalism.
  • High school diploma or equivalent; additional certification or training in project management or administration is a plus.
  • Familiarity with project management tools and software is desirable, eg. Jira / Confluence.

What We Offer:
HKEX is committed to being an Equal Opportunity Employer, supporting diversity and promoting a workplace that values diverse perspectives, abilities, culture, and experiences.

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