IT Procurement Specialist

4 days ago

Hong Kong, Central and Western District, Hong Kong SAR China Dah Sing Bank Full time

Job Purpose: The IT Procurement Specialist is responsible for procuring IT equipment, negotiating prices, creating cost budgets, coordinating purchases, managing IT assets, processing payments, and maintaining licenses and maintenance agreements.

Main Responsibilities:

• Assist IT procurement supervisors, project managers, technical support managers, and other IT colleagues to develop project cost budgets and provide advice on choosing cost-effective hardware and software.

• Provide guidelines and assistance to users on choosing suitable IT products and solutions that comply with the group's standards.

• Guide users to follow the bank's guidelines for all IT procurement requests.

• Maintain accurate records of all requests and documentation, including inventory lists.

• Help establish, update, and review IT procurement procedures and operations manuals.

• Help negotiate with vendors for IT contracts to ensure the bank's interests are protected with clear terms and conditions.

Procurement

• Handle daily user IT procurement requests and provide technical advice for users to select the best products and services.

• Acquire quotations from vendors at the request of users.

• Provide IT Expenditure Approval Forms for applicant approval.

• Verify applicant approval to ensure authorization.

• Assist in vendor selection by comparing products, prices, services, warranties, and delivery to decide on the best quotation.

• Gather applicant approval and note rejected quotations for order preparation.

• Responsible for preparing and submitting quotations with supporting documents to the IT Procurement Section Head, IT project manager, or Group Head of ITD for ordering approval.

• Process orders and coordinate delivery among applicants, selected vendors, and related parties, such as data centers.

• Liaise with IT Service, Network, or Security Team colleagues or selected vendors to perform installations.

Invoice Handling

• Assist the Financial Accounting Department in handling computer invoices related to hardware and software purchases, data lines, broadband, and maintenance of ATM machines, computer equipment, servers, and software licenses.

• Consolidate related documents to verify invoice validity for processing payments.

• Handle IT fixed asset addition registrations, disposals, transfers, and CAPEX depreciation commencement monitoring.

Contracts/Agreements Tracking & Maintenance

• Update and maintain the expiration of hardware and software maintenance.

• Assist project managers or related ownership in acquiring renewal quotations and helping review agreements/contracts for continuing maintenance.

• Select vendors based on price comparison with service levels (excluding privileges).

• Provide quotations or IT Expenditure Approval Forms to project managers or users for approval.

• Verify applicant approval to ensure authorization.

• Take ownership of vendor renewal processes and arrange for prevention checks (if applicable).

Incumbent Requirements:

• Tertiary education with a bachelor's degree or higher diploma (preferably with a major in IT or supply chain management-related disciplines).

• Good knowledge of IT products (hardware, software, licensing).

• Ability to tackle ad-hoc issues with good problem-solving skills.

• Good communication and coordination skills with a positive and helpful attitude.

• Good command of written and spoken English and Chinese.

• Ability to work under pressure.

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