Administrative Support Coordinator

6 days ago


Hong Kong, Central and Western District, Hong Kong SAR China Australia and New Zealand Banking Group Limited Full time

Select how often (in days) to receive an alert:

Executive Assistant

Department: Insto Corp Finance Specialised Finance

Division: Institutional

Location: Hong Kong

About Us

We're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our customers. Our Institutional bank helps our largest customers move trade and capital around the region, providing our people with great opportunities to build their technical expertise and their careers.

About the Role

In this role, you will provide full secretarial and administrative support to the Head of Corporate Finance International to ensure the effective and smooth running of the office, whilst leading and coordinating the executive assistance support in Corporate Finance Hong Kong. The person appointed will also provide assistance, if required, to the wider Corporate Finance Hong Kong team.

Role Type: Permanent, Full Time

Key Responsibilities
  1. Proactive diary management using Outlook, general email correspondence, telephone calls, and correspondence.
  2. Planning & organizing detailed travel itineraries including flights, accommodation, trains, visas, approvals, foreign currency, and taxi bookings.
  3. General day-to-day office administration tasks including booking meeting rooms, VCs & catering, setting up meeting rooms/presentations, payment of invoices, reconciliation & accounting for cost recoverable & expenses, organizing subscriptions, business card orders, arranging couriers, mail collection & delivery, completing new joiner documentation, and timely and accurate management and inputting of expenses using Concur.
  4. Amendments and production of client presentations from drafts supplied by the team, printing, and binding of presentations for marketing trips etc.


  • Hong Kong, Central and Western District, Hong Kong SAR China Chu Hai College of Higher Education Full time

    Job HighlightsA bachelor's degree or above is required for this role. As an Administrative Support Coordinator, you will be part of a team that supports student activities, societies, and unit events. Your responsibilities will include assisting in hall management, providing administrative support, and performing data management tasks.The ideal candidate...


  • Hong Kong, Central and Western District, Hong Kong SAR China DR-Max Limited Part time

    **About the Role:**At DR-Max Limited, we are committed to delivering exceptional results and building long-term relationships with our clients. We are seeking a highly skilled and experienced TeleSales Professional to join our team and contribute to our continued success.**Responsibilities and Requirements:Responsible for courier posts, receipt, and...


  • Hong Kong, Central and Western District, Hong Kong SAR China Avature Full time

    We are Lenovo, a global technology powerhouse that serves millions of customers every day in 180 markets. Ranked #248 in the Fortune Global 500, we are committed to delivering Smarter Technology for All. Our continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere.As a Company...


  • Hong Kong, Central and Western District, Hong Kong SAR China Mass Transit Railway Full time

    We are seeking an experienced Senior Administrative Assistant to join our Capital Works Business Unit. As a key member of our team, you will provide administrative support to ensure the smooth operation of our business unit.The ideal candidate will have a strong background in administration, with experience in providing clerical and administrative support,...


  • Hong Kong, Central and Western District, Hong Kong SAR China Silver Light Consultancy Limited Full time

    Key Responsibilities: Provide administrative support to clients, including email follow-ups and document collectionCoordinate with service providers to ensure efficient service deliveryMaintain accurate and organized records and documentationAssist with scheduling appointments and meetingsPrepare reports and perform other administrative tasks as neededTo...


  • Hong Kong, Central and Western District, Hong Kong SAR China Ares Management Corporation Full time

    Job Overview:Ares Management Corporation is seeking an experienced Administrative Support Professional to join our team. This individual will provide high-level administrative support to our executives, ensuring seamless day-to-day operations and maintaining a professional work environment.Key Responsibilities:Meetings and Calendaring: Coordinate internal...


  • Hong Kong, Central and Western District, Hong Kong SAR China Ares Management Corporation Full time

    About the RoleAres Management Corporation is seeking an experienced Executive Assistant to join our team in Hong Kong. As an integral part of our operations, you will be responsible for providing administrative support to our professionals, ensuring seamless coordination and execution of their tasks.Your key responsibilities will include:Meetings &...


  • Hong Kong, Central and Western District, Hong Kong SAR China Avature Full time

    Join Lenovo, a global technology leader, as a Company Secretary Intern and gain hands-on experience in company secretarial work. You will support our company secretarial team in various tasks, learning about corporate governance and administrative functions.Our company secretarial team ensures compliance with corporate regulations and requirements,...


  • Hong Kong, Central and Western District, Hong Kong SAR China Australia and New Zealand Banking Group Limited Full time

    About Australia and New Zealand Banking Group LimitedWe're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our customers.Role OverviewThis role provides full secretarial and administrative support to the Head of Corporate Finance International ensuring effective and smooth...


  • Hong Kong, Central and Western District, Hong Kong SAR China Centre for Oncology and Immunology Full time

    As part of our ongoing efforts to advance oncology research and innovation, we are seeking an experienced Clerk I/II to join our dynamic team at the Centre for Oncology and Immunology in Hong Kong Science and Technology Park.The successful candidate will be responsible for providing comprehensive administrative and clerical support to our team, including...


  • Hong Kong, Central and Western District, Hong Kong SAR China Lingnan University Full time

    Lingnan University, a leading comprehensive university in arts and sciences, is now seeking an exceptional individual to join its team as Assistant Administrative Manager I/II. This exciting opportunity will see you working closely with the Undergraduate Programmes Office and the Office of the Faculty of Business.About the RoleThis is a challenging and...


  • Hong Kong, Central and Western District, Hong Kong SAR China Tai Sang Land Development Limited Full time

    Tai Sang Land Development Limited is looking for an Administrative Support Professional to join our team. This role involves providing comprehensive administrative support to our staff, including managing schedules, preparing documents, and maintaining accurate records.Key responsibilities include:Coordinating appointments, meetings, and eventsPreparing...


  • Hong Kong, Central and Western District, Hong Kong SAR China Chu Hai College of Higher Education Full time

    Responsibilities:Assist in all hall management matters, including event planning and coordination.Provide administrative support to student activities and societies, ensuring their success.Assist in data management and report compilation, analyzing trends and providing insights.Perform any other duties assigned by the management.In this role, you will work...


  • Hong Kong, Central and Western District, Hong Kong SAR China Bank Of China (Hong Kong) Limited Full time

    Job Description:The Administrative Services Coordinator will be responsible for providing administrative support to the department. The role involves handling overall file management and office equipment maintenance, as well as summarizing and drafting various comprehensive manuscripts.Key Responsibilities:Managing administrative tasks and documentation of...


  • Hong Kong, Central and Western District, Hong Kong SAR China Ares Management Corporation Full time

    Executive Assistant RoleAres Management Corporation seeks an experienced Executive Assistant to provide high-level administrative support to our team. The ideal candidate will possess excellent organizational and communication skills, with the ability to prioritize tasks and manage multiple projects simultaneously.The successful candidate will be responsible...


  • Hong Kong, Central and Western District, Hong Kong SAR China Centre for Immunology & Infection - C2i Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to support the Centre for Immunology & Infection (C2i) team.The successful candidate will provide administrative support, manage office operations, and maintain accurate records. Excellent communication and interpersonal skills are essential for success in this role.About...


  • Hong Kong, Central and Western District, Hong Kong SAR China China Harbour Engineering Co. Ltd Full time

    OverviewOur company provides comprehensive support services to its clients through its various business units, including infrastructure development and operations. As a Site Administration Officer, you will form part of this team, contributing to the success of our projects by providing expert administrative services.Key ResponsibilitiesManage site...


  • Hong Kong, Central and Western District, Hong Kong SAR China Avature Full time

    Lenovo is a global leader in technology, committed to delivering Smarter Technology for All.We serve millions of customers every day in 180 markets, offering a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices, infrastructure, software, solutions, and services.As a Company Secretary Intern, you will play a key role in supporting our...


  • Hong Kong, Central and Western District, Hong Kong SAR China Computer And Technologies Holdings Limited Full time

    Job Title: Administration Officer – Corporate AdministrationCompany Overview:Computer and Technologies Holdings Limited is a reputable organization seeking a highly skilled Administrative Support Professional to join our team. Our company values innovation, excellence, and teamwork.The ideal candidate will possess excellent organizational and communication...


  • Hong Kong, Central and Western District, Hong Kong SAR China The Education University of Hong Kong Full time

    Job DescriptionThe Education University of Hong Kong is seeking a highly skilled and organized individual to provide administrative support to the Director and his delegates in the Global Research Institute for Finnish Education.Key Responsibilities- Provide administrative support to academic programs, conferences, forums, committees, and meetings- Handle...