Administrative Support Coordinator
6 days ago
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Executive AssistantDepartment: Insto Corp Finance Specialised Finance
Division: Institutional
Location: Hong Kong
About UsWe're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our customers. Our Institutional bank helps our largest customers move trade and capital around the region, providing our people with great opportunities to build their technical expertise and their careers.
About the RoleIn this role, you will provide full secretarial and administrative support to the Head of Corporate Finance International to ensure the effective and smooth running of the office, whilst leading and coordinating the executive assistance support in Corporate Finance Hong Kong. The person appointed will also provide assistance, if required, to the wider Corporate Finance Hong Kong team.
Role Type: Permanent, Full Time
Key Responsibilities- Proactive diary management using Outlook, general email correspondence, telephone calls, and correspondence.
- Planning & organizing detailed travel itineraries including flights, accommodation, trains, visas, approvals, foreign currency, and taxi bookings.
- General day-to-day office administration tasks including booking meeting rooms, VCs & catering, setting up meeting rooms/presentations, payment of invoices, reconciliation & accounting for cost recoverable & expenses, organizing subscriptions, business card orders, arranging couriers, mail collection & delivery, completing new joiner documentation, and timely and accurate management and inputting of expenses using Concur.
- Amendments and production of client presentations from drafts supplied by the team, printing, and binding of presentations for marketing trips etc.
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