Executive Support Specialist

1 week ago


Central And Western District, Hong Kong SAR China JC Executive Search Full time

About the Role:

We are seeking a Senior Administration Manager to join our team in Greater China. As a key member of our administration team, you will be responsible for managing a full spectrum of corporate administration services, including facilities management, office supplies, office security, catering, and more.

Key Responsibilities:

  • Lead and coordinate the administration team in Greater China
  • Manage corporate administration services, including facilities management, office supplies, office security, catering, and more
  • Coordinate with cross-functional parties to execute group projects
  • Manage third-party service providers and vendors, ensuring SLAs are delivered in line with expectations
  • Coordinate the management of budget, actuals, cost centers, and KPIs within established targets
  • Identify and drive cost-saving opportunities and efficiencies
  • Regularly review and update administration policies/operational procedures
  • Plan, organize, and coordinate assigned moves/relocation/restack activities
  • Maintain a safe and pleasant work environment for employees and visitors
  • Assist in contributing towards corporate objectives and targets

Requirements:

  • Degree holder in Business Administration or relevant disciplines is preferable
  • Minimum 10 years' relevant working experience, with at least 3 years in a managerial level
  • Experience in leading office renovation and relocation projects is a must
  • China exposures, vendor management, group sourcing/procurement, and facilities outsourcing model will be an advantage
  • Excellent communication and collaboration skills, demonstrating motivation and initiative
  • Digitally minded, embracing innovation and new technologies
  • Fluent in English, Chinese, and Mandarin
  • Occasional travel required


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