Office Support Specialist

4 weeks ago


Hong Kong, Central and Western District, Hong Kong SAR China IO TECH SOLUTIONS LIMITED Full time

We are seeking a highly organized and detail-oriented individual to fill the role of Receptionist & Office Administrator at IO TECH SOLUTIONS LIMITED.

Key Responsibilities:

Reception Duties:

  • Greet and welcome visitors in a professional manner.
  • Answer and direct phone calls, taking messages as necessary.
  • Manage the scheduling of appointments and conference rooms.
  • Maintain a clean and organized reception area.

Administrative Support:

  • Perform general office duties including filing, photocopying, and data entry.
  • Assist in the preparation of reports, presentations, and correspondence.
  • Handle incoming and outgoing mail and packages.
  • Maintain office supplies inventory and place orders as needed.

Communication:

  • Serve as a point of contact for internal and external communications.
  • Collaborate with various departments to support office initiatives.

Record Keeping:

  • Maintain and update company records and databases.
  • Ensure confidentiality and security of sensitive information.

Event Coordination:

  • Assist in organizing company events and meetings.
  • Coordinate travel arrangements for staff as required.

Qualifications:

  • 3-5 years of experience in a receptionist or office administration role.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication abilities.
  • Ability to work independently and as part of a team.

What We Offer:

  • Competitive salary and benefits package.
  • Opportunities for professional development and growth.
  • A positive and collaborative work environment.

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