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Event Operations Coordinator

2 months ago

Hong Kong, Central and Western District, Hong Kong SAR China West Kowloon Full time
About the Role

The West Kowloon Cultural District Authority is seeking a highly skilled and experienced Event Operations Coordinator to join our team. As a key member of our events team, you will be responsible for ensuring the smooth execution of Performing Arts events.

Key Responsibilities
  • Event Planning and Coordination: Plan and coordinate all aspects of Performing Arts events, including venue setup, logistics, and vendor management.
  • Internal Department Coordination: Collaborate with internal departments to ensure seamless event execution, including communication with stakeholders, vendors, and team members.
  • Vendor Management: Source, manage, and coordinate with event materials vendors, including delivery and setup of materials.
  • Signage and Guest Flow Management: Plan and manage signage and guest flow support for all Performing Arts events.
  • Event Helper Management: Manage and communicate with event helpers, ensuring they are properly trained and equipped to support event execution.
  • Financial Management: Monitor event budget, pay invoices, and report expenses in a timely and accurate manner.
  • Administrative Support: Provide administrative support, including consolidation of event overview, event scheduling, meeting documents, and presentation materials.
  • Additional Assignments: Perform additional assignments as requested by supervisor, ensuring alignment with company goals and objectives.
Requirements
  • Tertiary Education: Tertiary education or above in a relevant field, such as event management, hospitality, tourism, performing arts, art, or cultural functions.
  • Experience: Proven experience in event management, hospitality, tourism, performing arts, art, or cultural functions, with a strong understanding of event and front-of-house operations.
  • Skills: Excellent communication, organizational, and analytical skills, with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Language: Good oral and written communication skills in Cantonese, Putonghua, and English.
  • Work Environment: Ability to work in an outdoor environment and adapt to changing circumstances.
  • Availability: Willingness to work on shift according to the duty roster assigned, including weekends and public holidays.