Logistics Coordinator, Cultural Institution
8 hours ago
The West Kowloon Cultural District Authority is a renowned institution dedicated to the collection, exhibition, and interpretation of visual art, design, architecture, moving image, and Hong Kong visual culture.
Job DescriptionThis exciting role involves supporting the supervisor in ensuring the smooth operation of all warehouse and logistics activities within the Museum Retail and online team. You will work closely with the warehouse supervisor to monitor daily operations, including inbound, outbound, stock replenishment, customer order delivery, storage, and other related tasks.
Your key responsibilities will include:
- Supporting the supervisor in ensuring the efficient running of warehouse operations;
- Collaborating with the warehouse supervisor to monitor daily activities;
- Assisting in the overall management of warehouse operations, logistics coordination, and quality control;
- Maintaining optimal inventory levels to support sales operations;
- Creating orders in the system (e.g., sale orders, transfers, replenishments);
- Coodinating international delivery arrangements with freight forwarders, suppliers, and customers;
- Preparing shipping documents for inbound and outbound shipments and Tradelink customs declarations for import and export shipments;
- Generating monthly reports on KPIs, inventory, and analysis for management;
- Supporting month-end closing and year-end stock take processes and liaising with Finance, suppliers, 3PL, and other relevant parties as needed;
- Liaising with the IT team regarding system issues;
- Coordinating with external and internal parties, stakeholders, clients, and prospects when necessary;
- Performing ad hoc tasks assigned by the Authority.
To be successful in this role, you will possess:
- A recognised university degree in Supply Chain Management, Business Administration, or a relevant discipline;
- 2-3 years of experience in logistics and shipping operations, preferably in retail or FMCG industries;
- Good knowledge of inventory management systems (e.g., ERP) and familiarity with Tradelink declarations;
- A fast learning ability, good working attitude, and strong collaborative skills;
- Ability to work independently with a strong sense of ownership and project management skills;
- Strong problem-solving and analytical skills;
- Highly organised, reliable, and resourceful individual with excellent time management skills;
- Proficiency in spoken and written English and Chinese.
This role offers a fixed-term contract position with the possibility of renewal subject to organisational needs and individual performance.
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