Accounts Payable Specialist Role

1 day ago


Hong Kong, Central and Western District, Hong Kong SAR China Bloomberg Full time

Bloomberg is a world-leading provider of financial information and news. Our organization thrives in an environment where accuracy and attention to detail are paramount.

We are currently seeking an experienced Accounts Payable Specialist to join our team. In this role, you will be responsible for processing invoices, maintaining controls, and providing excellent customer service to internal and external stakeholders.

Key Responsibilities
  • Invoice Ingestion: Utilize OCR tools to scan and validate invoices received via email, resolve errors, and escalate technology issues as needed.
  • High-Volume Invoice Processing: Process large volumes of invoices in multiple languages, ensuring discrepancies are resolved or escalated in a timely manner.
  • Invoice Compliance: Review and validate invoices to meet global standards and local government regulations, addressing tax discrepancies and coordinating with vendors for necessary revisions.
  • Government Compliance: Support e-invoicing adoption and ensure adherence to local tax and regulatory requirements, liaising with bookkeepers when needed.
  • Withholding Tax Management: Collaborate with Indirect Tax Teams on identifying and coding invoices subject to withholding tax and assist with return preparation when required.
  • Compliance with Global Invoicing Requirements: Flag discrepancies and reduce risk/fraud exposures by applying correct coding for general ledger accounts and cost centers.
  • Account Reconciliation: Reconcile vendor accounts, analyze discrepancies, and resolve issues with vendors and business users.
  • Purchase Ledger Management: Maintain and update the Purchase Ledger in line with departmental SLAs and policies.
  • Month End Closing: Support activities to meet internal SLAs, ensuring all invoices are reviewed and actioned prior to closing.
  • Automation & Efficiency: Embrace technology to enhance automation, optimize workflows, and improve the Source-to-Pay process.
  • Query Resolution: Handle vendor and internal inquiries promptly through the internal ticketing system, addressing payment issues, reversals, and approvals.
  • Workflow Optimization: Streamline processes for invoice processing, purchase order matching, and approval workflows.

We are looking for a highly organized and detail-oriented individual who can balance high workloads while maintaining control and prioritizing tasks effectively.

Requirements
  • Bachelor's Degree in Accounting, Finance, or related field, or equivalent experience.
  • Previous experience with Accounts Payable, minimum 3 years.
  • Excellent time management and organizational skills.
  • Excellent verbal and written communication skills.
  • Ability to cooperate and collaborate effectively with colleagues.
  • Thorough attention to detail, performing all work with high levels of accuracy.
  • Experience with ERP (SAP preferred).
  • Knowledge of basic Financial and Accounting terminology.

Business level proficiency in Cantonese and English is essential for this role.



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