Accounts Payable Representative

2 days ago

Hong Kong, Central and Western District, Hong Kong SAR China Bloomberg Full time

Accounts Payable Representative - Hong Kong

Location: Hong Kong

Business Area: Accounting and Finance

Ref #: 10042499

Description & Requirements

Bloomberg delivers critical information in a world where information matters. We give influential decision-makers in business, finance and government a competitive edge by connecting them to a dynamic network of news, people and ideas. To do that, we need a constant flow of ideas, energy, innovation, which is where you come in. At Bloomberg, you will have the opportunity to go above and beyond and to take risks. Be a part of an organization that is entering new markets, launching new ventures and pushing boundaries. Our ever-expanding array of technology, data, news and media services fosters innovation and empowers clients - and offers nearly limitless opportunities for career growth.

Our Team:

There are many responsibilities involved in running a business successfully, but maintaining strong control over Accounts Payable is among the most crucial. We are the team to ensure that the company's payables are legitimate and accurate, and we provide professional customer service to internal and external stakeholders, as well as consistently maintain controls. In this role, you will be working on various aspects of Accounts Payable processing in a dynamic and fast-paced environment.

Responsibilities:

  • Invoice Ingestion: Scan and validate invoices received by email using OCR tools, resolve errors, and escalate technology issues as needed within SLAs. Understand all ingestion channels workflows, its specifics and opportunities including its technology architecture.
  • High-Volume Invoice Processing: Process large volumes of invoices, in multiple languages, ensuring discrepancies are resolved or escalated in a timely manner.
  • Invoice Compliance: Review and validate invoices to meet global standards and local government regulations, addressing tax discrepancies and coordinating with vendors for necessary revisions before processing.
  • Government Compliance: Support e-invoicing adoption and ensure adherence to local tax and regulatory requirements, liaising with bookkeepers when needed.
  • Withholding Tax Management: Work with Indirect Tax Teams on identifying and coding invoices subject to withholding tax and assist with return preparation when required.
  • Comply with Global invoicing requirements, flagging discrepancies and reducing risk/fraud exposures.
  • Classification Accuracy: Apply correct coding for general ledger accounts and cost centers, meeting specific business unit requirements. Actively learn business unit requirements and ensure proper coding classifications.
  • Account Reconciliation: Reconcile vendor accounts, analyze discrepancies and resolve issues with vendors and business users.
  • Purchase Ledger Management: Maintain and update the Purchase Ledger in line with departmental SLAs and policies.
  • Month End Closing: Support activities to meet internal SLAs in ensuring all invoices are reviewed and actioned prior to closing.
  • Automation & Efficiency: Embrace technology to enhance automation, optimize workflows, and improve the Source-to-Pay process.
  • Query Resolution: Handle vendor and internal inquiries promptly through the internal ticketing system, including but not limited to addressing payment issues, reversals, and approvals.
  • Workflow Optimization: Streamline processes for invoice processing, purchase order matching, and approval workflows.
  • Professional Collaboration: Maintain professionalism in interactions with Accounts Payable, Source-to-Pay and Technology teams, and other stakeholders.
  • Team Engagement: Participate in team meetings and training, applying Accounts Payable concepts to daily tasks.
  • Actively encourage and reinforce the use of self-servicing options to our internal/ external stakeholders.
  • Issue Analysis: Perform root-cause analysis and deliver solutions to stakeholders, vendors, and management effectively.
  • Ad Hoc Projects: Meet deadlines for accounting tasks, projects, and month/year-end activities.

You'll need to have:

  • Bachelor's Degree in accounting, finance, or related field or equivalent experience.
  • Invoice processing knowledge.
  • Previous work experience with Accounts Payable, minimum 3 years.
  • Excellent time management and organizational skills.
  • Excellent verbal and written communication skills.
  • Ability to cooperate and collaborate effectively with colleagues.
  • Thorough attention to detail, performing all work with high levels of accuracy.
  • Experience with an ERP (SAP preferred).
  • Knowledge of basic Financial and Accounting terminology.
  • Please note we use years of experience as a guide, but we certainly will consider applications from all candidates who are able to demonstrate the skills necessary for the role.
  • Business level proficiency in Cantonese and English.

We'd love to see:

  • Fluency in a second language (Mandarin or other).
  • Experience with EDI or other automated invoice ingestion/processing channels (i.e. Ariba, ERS, PO Plan).
  • Experience of working in a Procure to Pay department.
  • Knowledge of Agile Scrum framework.

If this sounds like you:

Apply if you think we're a good match. We'll get in touch to let you know what the next steps are, but in the meantime feel free to have a look at this:

Why Bloomberg?

We're individuals with diverse backgrounds, talents, and experiences who take on big challenges and create even bigger impact through our work. We're interested in what makes you you, and how we can create opportunities for you to channel your unique, personal energy and grow to your fullest potential.

Learn more about our office and benefits:

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