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Senior Event Delivery Manager
2 months ago
About The Economist
The Economist is a global media company that provides high-quality content and events to its audience. Our events team is responsible for creating and delivering world-class events that bring together senior-level stakeholders from government and business to discuss and debate important global issues.
Job Summary
We are seeking a Senior Event Delivery Executive to join our events team in APAC. The successful candidate will be responsible for supporting the delivery of a broad range of virtual and in-person events with multiple, high-profile sponsors.
Key Responsibilities
- Act as the first point of contact and take responsibility for all communication with clients once the contract is signed.
- Organise project kick-off meetings and all other meetings to keep clients up to date on event planning.
- Share agendas ahead of calls and minutes/notes after calls.
- Final check that all client-facing documents are client-ready.
- Arrange all client meetings, setting agendas, attendee lists, and invitations.
- Manage client queries and relay concerns to the team.
- Organise post-event debriefs and finalise debrief documents.
- Arrange cover for any holidays with another member of the team.
Project Management
- Set project plans with milestones.
- Organise project meetings and set agendas.
- Focus on urgent actions from project plans.
- Track against detailed milestones.
- Run through project documents.
- Share minutes/actions from meetings.
- Organise internal kick-off meetings.
- Agree KPIs/objectives and document themes.
- Confirm what information is shared with clients.
- Set up new event folders.
- Create and confirm all client and internal templates.
- Work closely with operations, marketing, and programming teams to ensure smooth communication between clients and delivery teams.
- Travel to work remotely at Economist events.
Side Event Activations
- Collaborate with sponsors to secure roundtable and salon attendees.
- Collaborate with sponsors to secure roundtable and salon attendees.
- Collaborate with sponsors to secure roundtable and salon attendees.
Delegate Funding Management
- Manage delegate travel budgets, track expenses, and reconcile financial records.
- Assist delegates with flight and accommodation bookings, provide guidance and support throughout the process.
- Use our official online travel platform to suggest the best itinerary and secure booking arrangements.
- Ensure timely disbursement of funds and adherence to funding guidelines.
- Prepare reports on delegate travel funding, expenses, and accommodation utilisation for review by management.
Event Research Support
- Support key compilation of initial research wishlists 45 weeks prior to scheduled events' delivery.
- Propose top prior delegates, past sponsors, sponsor prospects with names, titles, contacts, to reach out to for research calls.
- Help schedule 30-45 minute research calls with the programmer with these key stakeholders to help inform the development of the next programme.
Requirements
- Experience managing projects involving senior executives, preferably in an agency, media, or events environment.
- Strong analytical and problem-solving skills to manage shifting priorities, demands, and timelines.
- Excellent project and time management skills, including prioritisation, scheduling, and documentation.
- Ability to build and maintain strong relationships and communicate effectively with internal and external stakeholders.
- Understanding of and the ability to deliver exceptional client service.
- Excellent written and spoken English (additional language/s advantageous).
- A results-oriented self-starter with the drive and determination to succeed.
- An excellent communicator, responding to enquiries quickly and effectively.
- An independent and resourceful team player.
- Well-organised and efficient with excellent time management skills to meet deadlines with minimal supervision.
- Experienced in handling large corporate entities.
The Economist Group
The Economist Group values diversity and is committed to equal opportunities and creating an inclusive environment for all its employees. We welcome applicants regardless of ethnic origin, national origin, gender, gender identity, race, colour, religious beliefs, disability, sexual orientation, age, or marital status.
