Clinical Trial Coordinator

6 days ago

Hong Kong, Central and Western District, Hong Kong SAR China HON Fortrea Hong Kong Limited Full time
Job Summary

HON Fortrea Hong Kong Limited is seeking a highly organized and detail-oriented Clinical Trial Administrator to join our team. As a Clinical Trial Administrator, you will play a critical role in the execution of clinical research projects, ensuring timely production of high-quality clinical data.

Key Responsibilities
  • Document and track study activities using relevant forms and tools, as well as relevant Project Management Systems with guidance/support
  • Assist in the preparation of study and site-specific materials in accordance with relevant SOPs
  • Complete minute-taking and documentation for sponsor/external or internal teleconferences as requested
  • Assist in setting up and maintaining tracking systems/spreadsheet for e.g. study supplies
  • Maintain the Project Directory
  • Provide support for Investigator Meetings; track meeting attendees and/or other information regarding the Investigator Meeting
  • Provide support to project team (e.g. proof-reading and editing correspondence, mailings, shipping of study files, faxing and photocopying documents, assembling study documents, and arranging meetings, etc.)
  • Maintain Trial Master File documentation within the appropriate TMF platform, participate in TMF QC, as assigned, and track and /archive as applicable
  • Audit and CAPA tracking
  • Set up and maintain clinical investigator files and documentation
  • Liaise with vendors, as needed, for study conduct such as printing study materials and/or external systems access for study team members.
  • Coordinate and plan study supply shipments with vendors
  • Maintain and confirm shipment information such as courier tracking numbers and date of shipping and delivery
  • Prepare/assemble/ship supplies to sites pre-SIV: Study File Notebooks, CRFs, other study-specific ancillary supplies (i.e. diary cards, patient visit reminders);
  • Generate reports as needed, for example CTMS site contact information list
  • Work with the In-House CRA and other project team members on reconciliation of data with CTMS.
  • General communications to sponsors, sites and internal team members via electronic mail or courier or telephone
  • Perform other administrative duties as assigned by Line Manager, Project Managers or Clinical Trial Lead.
Requirements
  • Minimum one (1) year administrative experience or equivalent training
  • Good oral and written communication skills
  • Good organizational and time management skills
  • Computer literacy (Microsoft Office Suite (Word, Excel, PowerPoint)

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