Office Manager
5 days ago
Business Office Manager / Office Administrator We are seeking a highly organized and proactive Office Manager or Office Administrator to join our team. This pivotal role is the backbone of our daily operations, ensuring the smooth running of our office while providing essential support across finance, HR, and project coordination. The ideal candidate will be a master of multitasking, possess a keen eye for detail, and have a can‑do attitude. The specific title and seniority of the role will be tailored to the candidate’s experience. This role reports to Head of Strategy and Operations and Managing Director. Key Responsibilities Manage day-to-day accounting and bookkeeping tasks, including data entry using XERO Accounting platform to generate regular management reports, profit‑and‑loss reports on a monthly, quarterly and yearly basis for Management’s review. Prepare and issue client invoices and settle supplier invoices accurately and on time. Administer HR and company functions, including payroll processing and employee record management; assist in organizing company events, including managing bookings and logistics. Oversee all aspects of general office administration and secretarial duties to ensure a productive work environment. Maintain an organized system for all company records, both physical and digital. Provide administrative and operational support to all departments and assist with project work whenever required. This includes, but is not limited to: Issuing quotations and invoices to suppliers/vendors and clients. Ensuring all payments are processed and paid according to agreed payment terms for the Project Team. Continuously monitoring and recording payments associated with each project. Facilitating communication on payment status among all relevant stakeholders to ensure project alignment. Assisting the Project Team with submitting and obtaining work permits and worker permits. Notifying the Project Team of new tenders and key dates, and assisting with the tender submission process. Qualifications and Experience Proven experience in an office management, administration, or a similar role. Experience within the design or construction industry is a plus. Proficiency and hands‑on experience with accounting/bookkeeping software such as XERO accounting software is mandatory. Experience using HR management platforms to support HR‑related duties. Specific experience with Workstem is a significant advantage. Proficient in Microsoft 365 suite. Excellent organizational and time‑management skills, with the ability to prioritize tasks in a fast‑paced environment. Strong attention to detail and a high level of accuracy in all work. A proactive, resourceful, and collaborative team player. Location Central, Central and Western District, HK #J-18808-Ljbffr
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Hong Kong Island, Hong Kong SAR China TaiKang (Hong Kong) Preparatory Office Full timeManager - TaiKang (Hong Kong) Preparatory Office Add expected salary to your profile for insights Oversee daily operations of the Distribution (Agency & Broker) channel and ensure smooth running of all processes Implement contracting, licensing and onboarding processes for intermediaries related to IA, MPFA and other regulatory agencies Assist channels in...
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HR & Administration Officer
5 days ago
hong kong, Hong Kong SAR China Jia Yuan Law Office Full timeOverview Asa HR & Administration Officer - based in Hong Kong, you will be responsible for executing day-to-day operations in Human Resources and Administration in a professional manner. You should be competent in administering HR & Administration policies and processes under the supervision of the Administration Manager. Additionally, you will act as a...
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Dynamic Administration Officer — Office
5 days ago
hong kong, Hong Kong SAR China Sprout Family Office Management Limited Full timeA family office management firm in Hong Kong seeks an enthusiastic Administration Officer to provide vital administrative support in an engaging environment. Responsibilities include greeting visitors, handling communications, managing supplies, coordinating mail, and assisting in marketing tasks. The ideal candidate will possess strong interpersonal skills,...
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Hong Kong Island, Hong Kong SAR China Regional Office - ASPAC Full timeAdministrative Assistant to Managing Directors Add expected salary to your profile for insights This position reports to MD, Classics, Essentials and HIC, Greater China and MD, Luxury, Lifestyle, and Grand Hyatt at the regional office in Hong Kong supporting the MDs in their duties from an administrative and coordination perspective with Owners and the...
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Administration Officer
5 days ago
hong kong, Hong Kong SAR China Sprout Family Office Management Limited Full timeAbout the role We are seeking a skilled and proactive Administration Officer to join our close‑knit team at Sprout Family Office Management Limited in Sheung Wan, Central and Western District. In this full‑time role, you will provide essential administrative support to ensure the smooth running of our family office operations. Responsibilities Greet and...
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Hong Kong Island, Hong Kong SAR China Regional Office - ASPAC Full timeA regional office in Hong Kong is seeking an Administrative Assistant to support Managing Directors with various administrative and coordination tasks. The role involves handling communications in both English and Chinese, coordinating projects, and providing vital administrative support. The ideal candidate should be proficient in English, Cantonese, and...
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Manager, Human Resources and Administration
5 days ago
Hong Kong Island, Hong Kong SAR China Harbour Family Office Limited Full timeManager, Human Resources and Administration Add expected salary to your profile for insights Harbour Family Office is a renowned multi-family office that offers an extensive array of financial and professional services to cater to the needs of high-net-worth individuals in the Asia Pacific region. With a commitment to excellence, the company prides itself on...
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Senior Manager of Underwriting
5 days ago
Hong Kong Island, Hong Kong SAR China TaiKang (Hong Kong) Preparatory Office Full timeSenior Manager of Underwriting - TaiKang (Hong Kong) Preparatory Office Add expected salary to your profile for insights Assist Department Head to supervise and lead the team to achieve the KPIs as well as to drive initiatives to uplift operations efficiency and customer experience Drive initiatives and Company strategic projects in order to meet business...
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Senior Manager
2 weeks ago
Hong Kong, Hong Kong SAR China TaiKang (Hong Kong) Preparatory Office Full timeResponsible for channel strategic planning, distribution contracting, licensing and compensation management. Major Responsibility: Handle administrative tasks related to the onboarding or cooperation agreements of channel business partners, including agents, intermediary agencies, etc., such as due diligence, contract document preparation, and document...
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Senior Manager of Underwriting
5 days ago
hong kong, Hong Kong SAR China TaiKang (Hong Kong) Preparatory Office Full timeSenior Manager of Underwriting - TaiKang (Hong Kong) Preparatory Office Responsibilities Assist Department Head to supervise and lead the team to achieve the KPIs as well as to drive initiatives to uplift operations efficiency and customer experience Drive initiatives and Company strategic projects in order to meet business requirements, including but not...
