Team Secretary, Chairman Office | Listed Company | HK$25-28K x 13m

4 days ago

Hong Kong Island, Hong Kong SAR China King Deux Search & Consulting Full time

Team Secretary, Chairman Office | Listed Company | HK$25-28K x 13m About the Job A leading infrastructure and property development firm is seeking a professional and experienced Secretary to provide essential support to the Chairman Assistant. The role requires excellent organizational skills, effective handling of confidential matters, and a solid understanding of corporate operations within a listed company environment. Recruiter Overview King Deux Search & Consulting is a specialised executive search firm which offers bespoke talent solutions across financial services and commerce. We are committed to not only finding the right opportunity for our candidates but also leaving a legacy that lives on beyond the hiring process. Job Responsibilities Provide comprehensive secretarial and administrative support to the Chairman Assistant, ensuring smooth coordination of daily activities and schedules. Manage the Chairman Assistants calendar, including appointments, business meetings, and restaurant bookings, ensuring the itinerary is well maintained. Coordinate domestic and international travel arrangements, with a primary focus on frequent travel to the PRC. Monitor and manage departmental budgets and expenses for a small team, handling monthly claims efficiently. Handle general office matters and clerical duties to support smooth office operations. Assist in preparing meeting documents, reports, and other presentation materials as needed. Extract and summarize relevant data from financial and interim reports to provide to the Chairman when requested. Perform ad-hoc tasks as assigned by the Chairman or the Assistant. Maintain confidentiality and exercise discretion in handling sensitive company and employee information. Job Requirements Higher Diploma or Bachelor degree holder in Business administration or related field. At least 5-7 years of experience in Secretary or Executive Assistant roles supporting senior executives, preferably within a listed company environment, with familiarity in corporate governance and compliance. Proficient in Microsoft Word and Excel, with strong organizational skills and attention to detail. Effective communication skills in English and Mandarin to liaise with internal teams and external stakeholders. Proven capability in managing executive travel logistics, particularly showing adaptability to frequent travel to the PRC. Self-motivated, able to work independently, and proficient in multitasking with professionalism. High level of integrity and discretion in managing confidential information. How To Apply Interested parties, please send your CV directly to or apply directly. Please note that only shortlisted applicants will be contacted. #J-18808-Ljbffr

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