Office Manager
5 days ago
Oversee all aspects of daily office operations, ensuring a professional, efficient, and customer centric working environment Manage front of house activities including reception, visitor management, meeting room scheduling, and hospitality Coordinate procurement of office supplies, equipment, and services in line with corporate procurement and finance guidelines Maintain office policies, procedures, and governance frameworks to align with corporate standards and local regulatory requirements Drive operational readiness including HSE compliance, vendor SLAs, office maintenance, and facilities hygiene standards Act as the main liaison with building management, contractors, IT vendors, and outsourced service providers (cleaning, security, maintenance, etc.) Monitor and track SLAs, service quality, and issue resolution, escalating risks proactively to management Coordinate with global operations teams to ensure all systems IT, access control, ticketing, and security are procured, implemented, and maintained effectively Manage office petty cash, expense tracking, and vendor invoicing in accordance with finance policy Support budgeting, forecasting, and monthly operational cost reviews. Ensure timely submission of procurement requests, renewals, and contract documentation D. HR & People Support (Local) Support onboarding and orientation for new joiners, ensuring alignment with global HR processes Maintain leave records, attendance logs, seating plans, and asset allocation in coordination with HR and IT Coordinate training, travel arrangements, and logistics for local and visiting staff E. Compliance, Governance & Regulatory Coordination Ensure office operations comply with Hong Kong regulations, including workplace safety, data protection, licensing, and document retention Serve as the local custodian of corporate policies, coordinating with Legal, Compliance, and GRC teams to address regulatory updates or audit requirements Maintain secure management of confidential documents, contracts, and office access protocols F. Executive & Stakeholder Support Provide administrative and logistical support to senior executives visiting Hong Kong Coordinate meetings, events, partner visits, and roadshows hosted in the Hong Kong office Prepare operational dashboards, status updates, and reporting to regional leadership Qualifications & Experience: Bachelor’s degree in business administration, operations, or related field Minimum 5–7 years of experience in office management, operations, or executive administration, ideally within multinational or professional services environments Strong understanding of Hong Kong market norms, regulatory landscape, and vendor ecosystem Demonstrated capability in managing service providers, facilities, and cross-functional stakeholders Excellent communication skills (Bilingual - English required & Cantonese/Mandarin) High proficiency in MS Office, digital tools, and workflow systems Strong organizational acumen, resilience, and ability to operate in a fast-paced, high-growth environment The Chinese Manufacturers' Association of Hong Kong Central, Central and Western District, HK #J-18808-Ljbffr
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Hong Kong Island, Hong Kong SAR China TaiKang (Hong Kong) Preparatory Office Full timeManager - TaiKang (Hong Kong) Preparatory Office Add expected salary to your profile for insights Oversee daily operations of the Distribution (Agency & Broker) channel and ensure smooth running of all processes Implement contracting, licensing and onboarding processes for intermediaries related to IA, MPFA and other regulatory agencies Assist channels in...
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HR & Administration Officer
5 days ago
hong kong, Hong Kong SAR China Jia Yuan Law Office Full timeOverview Asa HR & Administration Officer - based in Hong Kong, you will be responsible for executing day-to-day operations in Human Resources and Administration in a professional manner. You should be competent in administering HR & Administration policies and processes under the supervision of the Administration Manager. Additionally, you will act as a...
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Dynamic Administration Officer — Office
5 days ago
hong kong, Hong Kong SAR China Sprout Family Office Management Limited Full timeA family office management firm in Hong Kong seeks an enthusiastic Administration Officer to provide vital administrative support in an engaging environment. Responsibilities include greeting visitors, handling communications, managing supplies, coordinating mail, and assisting in marketing tasks. The ideal candidate will possess strong interpersonal skills,...
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Hong Kong Island, Hong Kong SAR China Regional Office - ASPAC Full timeAdministrative Assistant to Managing Directors Add expected salary to your profile for insights This position reports to MD, Classics, Essentials and HIC, Greater China and MD, Luxury, Lifestyle, and Grand Hyatt at the regional office in Hong Kong supporting the MDs in their duties from an administrative and coordination perspective with Owners and the...
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Administration Officer
5 days ago
hong kong, Hong Kong SAR China Sprout Family Office Management Limited Full timeAbout the role We are seeking a skilled and proactive Administration Officer to join our close‑knit team at Sprout Family Office Management Limited in Sheung Wan, Central and Western District. In this full‑time role, you will provide essential administrative support to ensure the smooth running of our family office operations. Responsibilities Greet and...
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Hong Kong Island, Hong Kong SAR China Regional Office - ASPAC Full timeA regional office in Hong Kong is seeking an Administrative Assistant to support Managing Directors with various administrative and coordination tasks. The role involves handling communications in both English and Chinese, coordinating projects, and providing vital administrative support. The ideal candidate should be proficient in English, Cantonese, and...
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Manager, Human Resources and Administration
5 days ago
Hong Kong Island, Hong Kong SAR China Harbour Family Office Limited Full timeManager, Human Resources and Administration Add expected salary to your profile for insights Harbour Family Office is a renowned multi-family office that offers an extensive array of financial and professional services to cater to the needs of high-net-worth individuals in the Asia Pacific region. With a commitment to excellence, the company prides itself on...
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Senior Manager of Underwriting
5 days ago
Hong Kong Island, Hong Kong SAR China TaiKang (Hong Kong) Preparatory Office Full timeSenior Manager of Underwriting - TaiKang (Hong Kong) Preparatory Office Add expected salary to your profile for insights Assist Department Head to supervise and lead the team to achieve the KPIs as well as to drive initiatives to uplift operations efficiency and customer experience Drive initiatives and Company strategic projects in order to meet business...
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Senior Manager
2 weeks ago
Hong Kong, Hong Kong SAR China TaiKang (Hong Kong) Preparatory Office Full timeResponsible for channel strategic planning, distribution contracting, licensing and compensation management. Major Responsibility: Handle administrative tasks related to the onboarding or cooperation agreements of channel business partners, including agents, intermediary agencies, etc., such as due diligence, contract document preparation, and document...
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Senior Manager of Underwriting
5 days ago
hong kong, Hong Kong SAR China TaiKang (Hong Kong) Preparatory Office Full timeSenior Manager of Underwriting - TaiKang (Hong Kong) Preparatory Office Responsibilities Assist Department Head to supervise and lead the team to achieve the KPIs as well as to drive initiatives to uplift operations efficiency and customer experience Drive initiatives and Company strategic projects in order to meet business requirements, including but not...
