Executive Officer

Executive Officer - iACT (Tai Po Fire Mental Health Recovery Project) Mind HK is a fast‑paced, quick‑growing mental health charity with a vision to ensure that no one in Hong Kong has to face a mental health problem alone. Since our inception in 2017, we have trained over 35,000 individuals in mental health awareness, gained over 3,000,000+ new website users since summer 2018, and regularly engage with hundreds of thousands of individuals from the local community through our campaigns. We are looking for a highly motivated individual to serve as the Executive Officer to join our Improving Access to Community Therapies (iACT) programme in the Tai Po Fire Mental Health Recovery Project. This role will offer evidence‑based mental health treatments to individuals affected by the Tai Po fire incident. The role plays a crucial role in providing comprehensive administrative support to the entire project. You will report to the Project Manager (Social Worker) – iACT and work closely with a range of team members. What you’ll be doing: Provide administrative and operational support to the project team, including tracking KPIs and contacting service users to schedule sessions. Support project documentation and coordination tasks. Ensure seamless coordination and execution of administrative aspects for various events, including coordinating and preparing materials for outreach activities. Collaborate with the HR & Admin team and programme staff to ensure all HR processes and documentation align with organisational requirements, while supporting recruitment, onboarding, and maintenance of staff records within the project team. Work closely with the Finance Manager and programme team to ensure all financial and procurement processes align with funder and organisational requirements, while maintaining accurate financial records and supporting procurement activities. Handle any other ad‑hoc duties assigned by the organization. What you’ll bring: A recognised degree or above, with at least two years of administrative support experience, preferably in Hong Kong government or NGO settings. Strong written and verbal communication skills in English and Cantonese. Excellent administrative, organisational, and project coordination skills; experience in financial or accounting support is an advantage. Proven experience supporting event logistics for both large‑scale and programme‑specific activities. Proficient in Excel and data tracking, with strong attention to detail and accuracy. Tech‑savvy, comfortable using various software platforms, digital tools, and AI‑assisted tools to enhance workflow efficiency. Flexible, proactive, and adaptive, with the ability to work effectively in a fast‑paced and evolving project environment. Terms: Full Time (5 days per week, Wednesday to Sunday); 1‑year contract, renewal subject to review at contract end. Salary and Benefits: The starting salary for this position ranges from HKD 20,004 – HKD 24,455, depending on the level of experience and competencies, in alignment with our internal point system. Annual increments will follow our structured salary framework. Benefits A 7‑hour workday. Full‑time staff work 5 days per week, while part‑time staff follow their agreed‑upon schedule. 22 days of annual leave (prorated for part‑time staff), quarterly Mental Health Days, and medical insurance. A commitment to staff development, including up to 2 days of study leave and access to various training and well‑being programs throughout the year. Additional support through regular check‑ins with clinical staff and staff well‑being activities. Mind HK is an equal‑opportunity employer, and strives to create a diverse and inclusive workplace that values and respects the unique contributions of each team member, and we welcome candidates from all backgrounds and walks of life to apply for our open positions. Should you require any support or accommodations during the interview process, please do not hesitate to specify your needs in your application or reach out to us directly. We are committed to ensuring a fair and accessible recruitment process for all candidates. Application: To apply for this position, please email with a brief statement of interest and motivation, CV, dates of availability, salary expectation, and level of proficiency with written and spoken Chinese (Both Cantonese and Mandarin) and English. #J-18808-Ljbffr