Personal Assistant to the Dean of Business and Economics
7 days ago
Personal Assistant to the Dean of Business and Economics (at the rank of Administrative Assistant II) in the Faculty of Business and Economics (Ref. : ) to commence as soon as possible on a two-year fixed-term basis with the possibility of renewal subject to funding availability and satisfactory performance. The Faculty of Business and Economics is seeking a highly skilled and proactive Personal Assistant to support the Dean of our prestigious and dynamic Faculty. This role offers a unique opportunity to work closely with a visionary leader. The appointee will play a pivotal role in ensuring the Dean's priorities are executed efficiently focusing on high-level responsibilities that drive the Faculty's success. Key Responsibilities Strategic Support: Assist the Dean in preparing high-quality proposals, reports and presentations following meetings with the Management Team; Meeting Coordination: Organize and prepare for key meetings including agenda creation, material preparation and follow-up on action items; Project Management: Oversee and manage special projects on behalf of the Dean ensuring timely and successful completion; Communication Liaison: Serve as a liaison between the Dean and internal/external stakeholders maintaining professionalism and strict confidentiality at all times; Research and Analysis: Conduct in-depth research and analysis on strategic initiatives, industry trends and academic developments to support informed decision-making; Time Management: Optimize the Dean's schedule ensuring efficient use of time and prioritization of high-impact activities. Requirements A good bachelor's degree is required preferably in business administration, management or a related field with a minimum of 10 years of work experience in a public / quasi-public organization or a related sector. Applicants with less experience may be considered for appointment as Administrative Assistant II; Exceptional written and verbal communication skills in English and Chinese (Cantonese and Putonghua) are required along with strong analytical and problem-solving abilities with a keen ability to learn and adapt; Highly motivated, diligent, proactive, detail-oriented and well-organized. Ability to work independently and manage multiple priorities in a fast-paced environment. Shortlisted candidates will be invited to attend a written test and an interview. Compensation and Benefits A highly competitive salary commensurate with qualifications and experience will be offered in addition to annual leave and medical benefits. The appointment will attract a contract-end gratuity and University contribution to a retirement benefits scheme totalling up to 10% of basic salary. How to Apply The University only accepts online application for the above posts. Applicants should apply online and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until October or until the posts are filled whichever is earlier. Key Skills Typing MailChimp QuickBooks Web Development Personal Assistant Experience Group Fitness Front Desk Personal Training Social Media Management Program Design Bookkeeping Content Creation Employment Information Employment Type: Full-Time Vacancy: 1 #J-18808-Ljbffr
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