Assistant Facilities Manager

6 days ago

Hong Kong Island, Hong Kong SAR China Chandler Macleod Group (HK) Limited Full time

Assistant Facilities Manager (Up to 45K/mth) Job Responsibilities Security Daily management of ACS/CCTV data, including access card activation/deactivation. Alarm monitoring, especially false alarms during odd hours. Monitor and record status of Security programs and control equipment across the cluster/region. Consolidate Security key performance indicators and compliance data. Encode Security incidents in reporting platforms (e.g., PMS, Resolver). Prepare communication materials for Security and Market Safety campaigns. Maintain S&MS dashboard and database. Assist with other administrative requirements as needed. Market Safety Monitor and record Market Safety program status and updates. Consolidate Market Safety reports (baseline assessment, risk assessment, warehouse requirements). Encode Environmental data for offices and Market Safety incidents in reporting platforms. Compile and encode Market Safety trainings. Archive S&MS documents and maintain dashboard/database. Assist with administrative requirements as required by the business. Fleet Safety Monitor and record Fleet Safety program status and updates. Consolidate Fleet Safety reports and environmental data for fleet vehicles. Encode Fleet Safety incidents and key performance indicators (including telematics data). Compile Fleet legal compliance data and update vehicle inventory. Prepare communication materials and maintain dashboard/database. Archive documents and assist with administrative/clerical requirements. Budget, Events, and Other Support Monitor, record, and submit monthly S&MS budget expenses and accrual reports. Assist in budget proposal preparation and submission. Review billing and invoices prior to GR posting via SAP. Coordinate with Finance for PO creation and billing processes. Organize S&MS travel and event logistics (flight/hotel arrangements, meeting room booking, vendor coordination). Archive documents and provide general administrative support. Job Requirements Experience in security, safety, or compliance coordination preferred. Strong organizational and data management skills. Proficiency with reporting platforms (e.g., PMS, Resolver, SAP). Excellent communication and teamwork abilities. Ability to work independently and manage multiple priorities. Immediate availability preferred. Fluent in English and Cantonese #J-18808-Ljbffr

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