Office Manager/ Executive Assistant

1 day ago

hong kong, Hong Kong SAR China Michael Page Full time

Office Manager / Executive Assistant – Financial Services Firm Office Manager / Executive Assistant – Financial Services Firm – Join Michael Page Overview Mixed role of office admin management and executive support within a global brand in a fast‑paced, friendly workplace. Job Description Maintain a corporate and professional office setting, acting as the key vocal point across departments, office and headquarters. Manage day‑to‑day facilities and supplier activities: working closely with building management and vendors, monitoring cleaning and security performance, handling vendor agreements and negotiations. Handle a wide range of administrative and operational tasks such as processing invoices, maintaining office and IT supplies, coordinating mail and couriers, organizing records and system data. Organize staff activities and office events following company initiatives. Act as the designated Health & Safety representative for the Hong Kong office, undertaking required training and assisting with first‑aid responsibilities. Deliver high‑level executive assistance to the senior executive. Manage complex calendars, travel and meeting arrangements and expense reimbursement for the senior executive. Other ad‑hoc projects as assigned. The Successful Candidate Proven experience in administrative or office management roles in financial services firms. Strong organizational and multitasking skills with attention to detail. Excellent communication and interpersonal abilities; proficient in written and spoken Chinese (Cantonese, Mandarin) and English. Proficiency in office software, including Microsoft Office Suite. A proactive and resourceful approach to provide solutions within tight deadlines. Ability to maintain confidentiality and handle sensitive information. What's on Offer Medical plan. Bonus scheme entitled. Opportunity to support top‑level management. Stable working environment. Contact Ivonka Fung Quote job ref: JN- #J-18808-Ljbffr

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