Company Secretarial and Compliance Officer

Company Secretarial and Compliance Officer Established since 1992, we are a TCSP‑licensed family office providing comprehensive in‑house corporate services to our group companies and individual clients. Our diversified portfolio spans shipping, private equities, direct investments, real estate, agriculture and global equities, requiring sophisticated corporate governance and compliance expertise across multiple jurisdictions. Position Overview We are currently seeking an experienced Company Secretarial and Compliance Officer to provide comprehensive corporate secretarial services for our diversified family office operations. This role is integral to our Corporate Services & Governance team, requiring exceptional compliance expertise, governance knowledge, and multilingual capabilities in English, Mandarin and Cantonese. This position reports to the Legal and Compliance Manager, and collaborates closely with the office administration department, accounting teams, corporate service providers, and other contact points within the group companies. Key Responsibilities A. Lifecycle Management of Entities Manage incorporation, annual maintenance, and dissolution of entities, handling shareholder and director changes, share transfers, and registered office arrangements. Organise and record board/shareholders’ meetings, including preparation of agenda, meeting packs, coordination, minute‑taking and other relevant documentation. B. Statutory Records and Filing Draft and file statutory documents, minutes, resolutions, annual returns, compliance and governance reports. Maintain statutory records for group companies in Hong Kong and other jurisdictions such as Marshall Islands, British Virgin Islands, Singapore, Liberia and Samoa. C. Regulatory and Legal Compliance Ensure full compliance with Companies Ordinance, TCSP licensing requirements, AML/CTF regulations, and all relevant laws in Hong Kong and serviced jurisdictions. Monitor beneficial ownership transparency requirements and economic substance regulations. Coordinate periodic Know Your Customer (KYC) requests, FATCA / CRS reporting and cross‑jurisdictional tax compliance matters. Advise the board/management on regulatory requirements, statutory obligations, governance and ongoing compliance across all jurisdictions. Maintain and update registers, including Significant Controller Register and other mandatory records. D. Stakeholder and Third‑Party Engagement Liaise with authorities (Companies Registry, Inland Revenue Department, BVI Registry, etc.) or external corporate service providers and manage official correspondence. Liaise with banks for KYC/AML compliance and bank account openings as part of the company incorporation process. E. Ancillary Matters Provide corporate secretarial support for investment structuring and reorganisation projects. Support due diligence and documentation in cross‑border transactions, trust structures and fiduciary arrangements. Assist in preparing legal and governance precedents, templates and customised documents for complex corporate and fiduciary transactions. Assist in other administrative and ad‑hoc tasks as required by the family office or group companies. Qualifications Degree or professional qualification in company secretarial, business administration, law or related field. Minimum 3‑5 years of progressive experience in a corporate secretarial function, preferably in a TCSP‑licensed family office or trust/corporate services provider. ICSA qualification or equivalent professional certification strongly preferred. Experience as an office administrator or personal assistant will be an advantage. Strong drafting and communication skills in Mandarin, Cantonese and English (written and verbal). Familiarity with governance, statutory and regulatory requirements in Hong Kong and other jurisdictions including Marshall Islands, British Virgin Islands, Singapore, Liberia and Samoa. Experience with corporate registry online systems and proficiency in document management systems and corporate databases. Proficiency in compliance software, document management systems and digital board‑pack solutions. High attention to detail, confidentiality and ability to work independently across jurisdictions. Strong organisational and documentation management abilities for handling entities across diverse jurisdictions. Knowledge of and experience with cross‑border trust administration principles and fiduciary duties will be an advantage. #J-18808-Ljbffr