Assistant / Administration Manager | Property, Confidential Hire | HK$25-35K
4 days ago
Job Openings Assistant / Administration Manager | Property, Confidential Hire | HK$25-35K About the job Assistant / Administration Manager | Property, Confidential Hire | HK$25-35K King Deux Search & Consulting is a specialised executive search firm which offers bespoke talent solutions across financial services and commerce. We are committed to not only finding the right opportunity for our candidates but also leaving a legacy that lives on beyond the hiring process. Our client is a leading property developer and hospitality operator with a diverse portfolio of residential, commercial, and hospitality assets. They are seeking a highly organized and proactive Assistant / Admin Manager to oversee back-office maintenance operations, ensuring seamless coordination between property upkeep and hospitality services. Job Responsibilities: Manage and oversee all back-office administrative functions including document management, record keeping, correspondence handling, and data entry. Coordinate office operations such as scheduling meetings, managing office supplies and inventories, and ensuring office facilities are well-maintained. Supervise and support administrative staff, ensuring tasks are completed efficiently and accurately. Liaise with internal departments (finance, HR, procurement, etc.) to facilitate smooth workflows and timely information sharing. Assist with invoice processing, vendor coordination, and budget tracking related to office and administrative expenses. Maintain and update company records, contracts, and compliance documentation to ensure regulatory adherence. Support HR functions including employee onboarding, maintaining personnel records, and coordinating training sessions. Implement and improve office policies, procedures, and standard operating protocols to enhance productivity and compliance. Prepare regular operational reports and presentations for senior management. Act as a point of contact for office-related queries and coordinate with external service providers and vendors. Support ad hoc projects and initiatives to improve back-office efficiency and office environment. Job Requirements: Higher Diploma or Bachelors degree in Business Management, Business Administration, or a related field. Minimum 5 to 7 years of relevant experience in property management, property development, hospitality operations, or facilities management, with demonstrated exposure to office management and collaboration with executive-level stakeholders. Strong understanding of property and hospitality maintenance processes and vendor management to effectively liaise with internal teams and stakeholders. Proven track record in managing administrative teams or support functions, with people management experience being a must. Excellent organizational, communication, and interpersonal skills to manage diverse teams and coordinate cross-functional activities. Proficiency in MS Office applications, including Word processing, Presentation tools, and Excel. Ability to multitask, prioritize competing demands, and perform effectively under pressure. Detail-oriented with strong analytical and problem-solving capabilities. Please note that only shortlisted applicants will be contacted. #J-18808-Ljbffr
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