Administration Officer

1 month ago

Hong Kong, Hong Kong SAR China Hong Kong Exchanges and Clearing Limited Full time
Company Introduction:

We're home to Asia's most dynamic and vibrant capital markets.
Connecting capital, ideas, inspiration and innovation for deeper, more diverse and liquid global capital markets; providing greater choice and opportunity for our customers, each and every day.

HKEX is a purpose-driven company. Our commitment to the long-term development of our business and our markets is articulated in our purpose: "To Connect, Promote and Progress our Markets and the Communities they support for the prosperity of all."

Job Summary:
The Workplace Technology is responsible the Service Delivery functions for the HKEX community. The team has an engineering function, risk management team, employee experience, risk management, production support and the change management team.

Job Duties:

As an Administrative Officer, you will support IT request management and stock management pertaining to office computer services. Successful candidate will be placed in Workplace Technology team under Technology Infrastructure Shared Services organization, working with technical SMEs, procurement, finance, and external partners/vendors.

Responsibilities
  • Manage and follow-up IT procurement, approval, and account payable tasks in line with HKEX guidelines and policy standards.
  • Remove impediments in IT processes with simplified ways of working.
  • Create reports and articulate meaningful ideas with statistical and raw data.
  • Reporting on stock level, expense management, and workplace technology budget.
  • Assist on IT experience and process improvement initiatives.
  • Coordinate office restack activities among internal stakeholders, IT teams, and external vendors.
  • Handle important and confidential documents.
  • Perform ad-hoc team administrative tasks and clerical assignments as required.
Requirements:
  • University degree, preferably in Information Technology, Business Administration, or Finance.
  • 3 years of working experience in the financial industry, with a preference for roles related to Information Technology.
  • Proficiency in MS Office (MS Excel and PowerPoint in particular).
  • Knowledge on office computer equipment and IT infrastructure.
  • Experience on IT Service Management (ITSM) process and ServiceNow operation is preferred.
  • Strong organization, problem-solving, and analytical skills
  • Excellent communication skills with close attention to details.
HKEX is committed as an Equal Opportunity Employer. Diversity is one of our core values and we look to support, respect diverse perspectives, abilities, culture and experiences within our workplace.

Location:
HKEX - Exchange Square

Shift:
Standard - 40 Hours (Hong Kong SAR)

Scheduled Weekly Hours:
40

Worker Type:
Contract

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