Project Manager

2 days ago

Hong Kong Island, Hong Kong SAR China FIRST Full time

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer.

What You Would Get To Do

The ideal candidate would represent the FIRST brand as a dedicated resource and assume the role of Project Manager.

The Project Manager will consistently deliver exceptional service to our clients through excellent project management and will be responsible for managing, supporting and/or executing the coordination of conferences and events. They will be responsible for managing several internal and client-facing programs at a time.

  • End-to-end delivery of all assigned conferences, events, and on-campus events from inception through execution to on-site delivery and post-event debrief.
  • Full management responsibility for assigned project budget creation, budget approval process enquiries, costs and contract negotiations with suppliers, timely invoice processing, final reconciliation and database reporting.
  • Creation and management of project timeline and reporting to internal clients as required on progress, key milestones, and any client team deliverable deadlines.
  • Working closely with Event Tech Coordinators/ Managers to ensure the event website, registration and reporting process runs smoothly and efficiently and tech updates are communicated to event hosts in a timely manner.
  • Management as well as knowledge and understanding of audio-visual requirements, internal and external speaker management, collection and program order collation of all presentations, food and beverage requirements including menu tastings when appropriate.
  • Preparation of all detailed on-site event management documentation as well as verbal briefing of support staff, venue, and all suppliers directly responsible for delivering the event or conference.
  • Domestic and International travel for site inspections as well as on-site management of live events.
  • Contribute to the creation and deepening of a knowledge bank of venues, hotels, destinations and services that ensure the FIRST team are providing expert advice and recommendations to clients.
  • Assist in training and monitoring of new starters within the team as assigned by the Team Manager.
Qualifications, Key Skills & Experience
  • Extensive event management, project planning, leadership and negotiation skills.
  • Demonstrated first-hand knowledge and experience of venues and destinations in APAC.
  • A strong network of supplier contacts and established working relationships.
  • Strong knowledge of registration, conferences, meetings, F&B, and production management.
  • Experience in working with and managing Senior clients.
  • Excellent oral and written communication skills.
  • Good/advanced working knowledge of the MS Office Suite.
  • Experience with Cvent essential.

At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth.

  • Private Healthcare (Medical and Dental) from day 1.
  • 17 Days Annual Leave PLUS Public Holidays.
  • Employee Assistance Program including 24/7 support, counselling, and legal consult.
  • Complimentary Access to Headspace, Maven & more.
  • Wellness Stipend.
  • Life Insurance.
  • Enhanced Sick Pay each Year.
  • Discretionary Bonus Structure.
  • Global Opportunities: With a presence in 7 countries worldwide including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

#LI-TS1 #LI-Onsite

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

#J-18808-Ljbffr

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