Senior PMO Specialist

4 weeks ago

Central And Western District, Hong Kong SAR China Classy Wheeler Limited Full time
Client DescriptionJob DescriptionSenior PMO Specialist

Responsibilities

Able to build and control the PMO organisation (resources, work plan, ownership, etc.)Reporting to executive level internal and external (customer) stakeholdersGovernance: Organize various governance meetings with stakeholders and keep track of action itemsCompliance: Ensure the program team is performing and delivering in compliance with the contract terms & conditions with customerFinancial: Maintain financial budget, forecast & actual cash flow financial status updateChange: Maintain change control & management process and keep track of all change requestsTransition: Maintain transition management process and keep trackCommunication: Communication management for the programHuman Resource: Maintain the resource repository, liaise with HR recruiting team to fulfill program resource demand as per HR capacity and forecasting. Training and manage the resource inductionKPI: Keep track of Program KPIsProcess: Define and evolve various organization processes and maintain itContracts: Custodian of the contracts and SoWs and supporting program, procurement and legal teams regarding vendor engagement and managementQuality Assurance: Ensure Quality Assurance of all the deliverablesRepository: Provide a central repository for all projects under the engagement and project informationMaintain and keep track of the repository of all deliverables and follow up with the stakeholders as per statement of workAdditional Responsibilities

The PMO encompasses Program and Project Management Offices. The PMO Coordinator role oversees the administration needs of projects and programs to support overall governance and effective performance management.Supporting a common set of best practices, principles and templates for managing programs as well as tracking and reporting on Program health.Contribute to the achievement of business plan objectives and the efficiency and effectiveness of the organization by:Assisting the Head of PMO and Head of Delivery in providing support and administrative duties for the PMO officeCoordinating PMO processes, systems/tools and ensuring governance is adhered to and that reporting is actioned by Program/Project Directors/ManagersCoordinating PMO activities including coordination of the PMO SharePoint site, Program Management tools, mailbox, calendar and assisting with development/delivery of Program learning and development workshopsSupporting the Program team in driving the organization towards: i. interpreting the strategy into targeted initiatives ii. translating the initiatives into achievable programs and/or projects iii. scheduling the portfolio of projects (through an overall program plan) iv. coordinating information and program/project reporting v. understanding the impact of overall programs across organization business and operating models vi. supporting maintenance of Program tools and methodologies.Assist the Head of PMO and the Head of Delivery by coordinating Governance activities and initiatives to improve capability, including developing training material, communications and the analysis of informationOrganize (and schedule) Program meetings with Boards, Steering Groups, Program/Project Directors/Managers and other Program stakeholders. Support preparation of materials for meetings and ensure distribution in a timely mannerAssist the Head of PMO in compiling Program status reportsMaintain accuracy of Program planRegularly update program risks, assumptions, issues and dependencies (RAID) logsSupport Head of PMO with Program/Project Health ChecksMaintain PMO documentation and knowledge management across all PMO systems, processes and platforms (including SharePoint and Program Management tool) and champion best practiceJob Requirements

Degree in Business IT, Computing Science, Engineering or equivalent5+ years of experience in Project Management, PMO in the IT industryExperience in managing the PMO for System Integrator (Accenture, IBM, AMDOCS, etc.)Experienced in full SDLC of software projects deliveryStrong Communication skills and report writing skillsStrong interpersonal / soft skillsExperienced in creating and maintaining complex project plansStrong scope management skills and experience managing partners

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