Procurement Specialist

5 days ago


Hong Kong, Central and Western District, Hong Kong SAR China Hong Kong Trade Development Council Full time

The Hong Kong Trade Development Council is seeking a skilled Procurement Officer to join our Finance & Accounts Department. The ideal candidate will possess excellent communication and negotiation skills, with the ability to effectively manage procurement activities.

Responsibilities:
  • Purchasing Support: Collaborate with the Procurement Section on purchasing matters, ensuring timely and cost-effective delivery of goods and services.
  • Tender Review: Provide administrative support to internal buyers in reviewing tender documents, including specifications and bidder lists.
  • Compliance Monitoring: Monitor procurement activities for adherence to guidelines and procedures, providing guidance to internal users as needed.
  • Approved Supplier List Maintenance: Support the maintenance of the Approved Supplier List, ensuring it remains up-to-date and accurate.
  • Tender Board Meeting Facilitation: Liaise and facilitate Tender Board Meetings, preparing necessary documents such as price analysis and summary reports.
  • Contract Review: Review contracts/agreements for awarded tenders, ensuring terms and conditions are satisfactory.
  • Training and Analysis: Prepare procurement training materials, analysis, and reports for management review.
  • Websites Management: Maintain the Procurement Webpage, ensuring accuracy and relevance.
  • Ad-Hoc Projects: Perform other assigned projects as required.
Requirements:
  • Degree Qualification: Holder of a degree in Supply Chain Management, Procurement, Purchasing, Business Administration, or related discipline.
  • Experience: At least 3 years' relevant experience in sizable organizations; NGO/public sector experience an advantage.
  • Skills: Proactive, self-motivated, independent, multi-tasking, meeting tight deadlines, good interpersonal and communication skills, strong command of spoken and written English and Chinese, proficient in MS Office applications.


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