Administrative Support Specialist
4 weeks ago
Administrative Executive / Secretary
We are seeking a highly organized and proactive Administrative Executive to provide comprehensive secretarial and administrative support to a specified department. The ideal candidate will be responsible for managing schedules, handling various administrative tasks, coordinating office operations, and ensuring the smooth functioning of daily activities.
Your role:
- Manage and maintain executives' schedules, appointments, and travel arrangements
- Coordinate and organize meetings, conferences, company events, and employee activities
- Handle incoming and outgoing communications, including emails, phone calls, and mail
- Assist in the preparation of presentations, meeting agendas, and meeting minutes
- Provide administrative support to various departments and team members as needed
- Handle sensitive and confidential information with utmost discretion and professionalism
- Proactively identify opportunities to improve administrative processes and implement efficient solutions
- Maintain office security protocols
Key Responsibilities:
- Manage and maintain executives' schedules, appointments, and travel arrangements
- Coordinate and organize meetings, conferences, company events, and employee activities
- Handle incoming and outgoing communications, including emails, phone calls, and mail
- Assist in the preparation of presentations, meeting agendas, and meeting minutes
- Provide administrative support to various departments and team members as needed
- Handle sensitive and confidential information with utmost discretion and professionalism
- Proactively identify opportunities to improve administrative processes and implement efficient solutions
- Maintain office security protocols
Requirements:
- Highly organized and proactive individual with excellent communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information with discretion
- Proven experience in administrative support roles, preferably in a corporate setting
- Strong technical skills, including proficiency in Microsoft Office and other productivity software
- Ability to work independently and as part of a team
- Flexibility to adapt to changing priorities and deadlines
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