Administrative Support Specialist

4 weeks ago


Hong Kong, Central and Western District, Hong Kong SAR China HKT Full time

Administrative Executive / Secretary

We are seeking a highly organized and proactive Administrative Executive to provide comprehensive secretarial and administrative support to a specified department. The ideal candidate will be responsible for managing schedules, handling various administrative tasks, coordinating office operations, and ensuring the smooth functioning of daily activities.

Your role:

  • Manage and maintain executives' schedules, appointments, and travel arrangements
  • Coordinate and organize meetings, conferences, company events, and employee activities
  • Handle incoming and outgoing communications, including emails, phone calls, and mail
  • Assist in the preparation of presentations, meeting agendas, and meeting minutes
  • Provide administrative support to various departments and team members as needed
  • Handle sensitive and confidential information with utmost discretion and professionalism
  • Proactively identify opportunities to improve administrative processes and implement efficient solutions
  • Maintain office security protocols

Key Responsibilities:

  • Manage and maintain executives' schedules, appointments, and travel arrangements
  • Coordinate and organize meetings, conferences, company events, and employee activities
  • Handle incoming and outgoing communications, including emails, phone calls, and mail
  • Assist in the preparation of presentations, meeting agendas, and meeting minutes
  • Provide administrative support to various departments and team members as needed
  • Handle sensitive and confidential information with utmost discretion and professionalism
  • Proactively identify opportunities to improve administrative processes and implement efficient solutions
  • Maintain office security protocols

Requirements:

  • Highly organized and proactive individual with excellent communication and interpersonal skills
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Proven experience in administrative support roles, preferably in a corporate setting
  • Strong technical skills, including proficiency in Microsoft Office and other productivity software
  • Ability to work independently and as part of a team
  • Flexibility to adapt to changing priorities and deadlines


  • Hong Kong, Central and Western District, Hong Kong SAR China Infini Capital Management Limited Full time

    Job Summary We are seeking an experienced and organized Administrative Support Specialist to join our team at Infini Capital Management Limited. As an Administrative Support Specialist, you will be responsible for providing administrative support to various departments, including welcoming and greeting visitors, handling incoming calls, and assisting with...


  • Hong Kong, Central and Western District, Hong Kong SAR China West Kowloon Full time

    Administrative Support SpecialistThe West Kowloon Cultural District Authority is seeking a highly skilled Administrative Support Specialist to provide comprehensive administrative support to daily operations. The ideal candidate will possess a recognised university degree in business management or corporate administration and have around 2-3 years of...


  • Hong Kong, Central and Western District, Hong Kong SAR China Arup Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Arup. As an Administrative Support Specialist, you will be responsible for performing sourcing and procurement of office supplies, monitoring inventory, and handling invoice payments. You will also provide administrative support to the team as...


  • Hong Kong, Central and Western District, Hong Kong SAR China Classy Wheeler Limited Full time

    At Classy Wheeler Limited, we're looking for a highly organized and proactive Administration Support Specialist to join our team. This role is ideal for individuals who enjoy handling daily project documents, updating databases, and providing full administrative support.We offer a competitive salary of HKD 45,000 - 60,000 per annum, commensurate with...


  • Hong Kong, Central and Western District, Hong Kong SAR China Currie & Brown Full time

    About The RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Currie & Brown. As an Administrative Support Specialist, you will provide comprehensive secretarial support to our team, including typing documents, meeting and greeting visitors, and performing various administrative tasks.About YouTo be...


  • Hong Kong, Central and Western District, Hong Kong SAR China City University of Hong Kong Full time

    Job TitleAdministrative Support SpecialistAdministrative Support Specialist provides executive-level administrative support to the office operations of City University of Hong Kong.ResponsibilitiesProvide full administrative support to office daily operations.Serve as the main contact person for internal and external parties.Liaise with colleagues on details...


  • Hong Kong, Central and Western District, Hong Kong SAR China Arup Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Arup. As an Administrative Support Specialist, you will provide full spectrum of secretarial support to the team, including administrative work such as typing, filing, scanning, printing, binding, maintaining database and performing outdoor work,...


  • Hong Kong, Central and Western District, Hong Kong SAR China West Kowloon Full time

    The West Kowloon Cultural District Authority seeks a highly skilled Administrative Support Specialist to provide comprehensive administrative support to daily operations. Key responsibilities include:Providing administrative assistance to ensure smooth day-to-day operations;Supporting the registration and maintenance of corporate policies, guidelines, and...


  • Hong Kong, Central and Western District, Hong Kong SAR China Vocational Training Council Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the Vocational Training Council. The successful candidate will provide administrative support in various areas, including general administration, course administration, and data input.Key ResponsibilitiesProvide administrative support in...


  • Hong Kong, Central and Western District, Hong Kong SAR China IPTP Networks Full time

    We are seeking a skilled Administrative Support Specialist to provide daily accounting and administrative assistance at IPTP Networks. The ideal candidate will have experience as an Administrative Assistant with a background in accounting/bookkeeping.Key Responsibilities:The successful candidate will be responsible for providing comprehensive accounting and...


  • Hong Kong, Central and Western District, Hong Kong SAR China Lingnan University Full time

    Lingnan University is a leading research-intensive liberal arts institution in the digital era. We are seeking a highly skilled Administrative Support Specialist to provide a wide range of administrative support to the Dean / Associate Dean(s) of the School of Data Science.Key Responsibilities:Provide administrative support to the Dean / Associate...


  • Hong Kong, Central and Western District, Hong Kong SAR China Vita Green Health Product Company Limited Full time

    As an Administrative Support Specialist at Vita Green Health Product Company Limited, you will play a vital role in ensuring the smooth operation of our office. Your primary responsibilities will include:Providing exceptional administrative support to our team, including handling phone calls, emails, and correspondencePreparing and maintaining accurate...


  • Hong Kong, Central and Western District, Hong Kong SAR China The Hong Kong Federation of Youth Groups Full time

    Job SummaryThe Hong Kong Federation of Youth Groups is seeking an Administrative Support Specialist to provide high-level administrative support to the Secretary-General and Board of Directors. The successful candidate will be responsible for managing company accounts, coordinating events, and handling daily correspondences and office management.Key...


  • Hong Kong, Central and Western District, Hong Kong SAR China PCCW Full time

    Administrative Support SpecialistAbout the RoleProvide administrative support to the department, including clerical tasks and data management.Liaise with various parties to coordinate on-air promotion production and planning, as well as facilities and manpower arrangements.Update and maintain the department's database.Organize appointments and coordinate...


  • Hong Kong, Central and Western District, Hong Kong SAR China Vocational Training Council Full time

    Job SummaryWe are seeking a highly motivated and organized Administrative Support Specialist to join our team at the Vocational Training Council. The successful candidate will provide administrative support in various areas, including general administration, supplies and inventory control, and project management.Key ResponsibilitiesProvide administrative...


  • Hong Kong, Central and Western District, Hong Kong SAR China Bank Of China (Hong Kong) Limited Full time

    Job Summary: We are seeking an experienced Administrative Support Specialist to join our team at Bank Of China (Hong Kong) Limited. The successful candidate will be responsible for providing administrative support to the department, including managing files, maintaining office equipment, and preparing annual departmental budgets. Key Responsibilities:...


  • Hong Kong, Central and Western District, Hong Kong SAR China The Hong Kong University of Science and Technology Full time

    Job SummaryThe Hong Kong University of Science and Technology is seeking a highly skilled and motivated Administrative Support Specialist to join our research team. The successful candidate will provide administrative support to our research team, including handling staff and student reimbursement, leave applications, procurements of research project...


  • Hong Kong, Central and Western District, Hong Kong SAR China The Hong Kong University of Science and Technology Full time

    Job SummaryThe Hong Kong University of Science and Technology seeks a highly skilled and experienced Administrative Support Specialist to provide administrative and logistical support to the Student Housing and Residential Life Office. The appointee will be responsible for managing, reviewing, and processing student housing applications, allocating bed...


  • Hong Kong, Central and Western District, Hong Kong SAR China MatchTalent Limited Full time

    MatchTalent Limited is seeking a highly skilled Administrative Support Specialist to join our team. The ideal candidate will have 2-5 years of relevant experience and outstanding fresh graduates will also be considered.The salary for this role is estimated to be around $60,000 per year, taking into account the current market trends and industry standards in...


  • Hong Kong, Central and Western District, Hong Kong SAR China Pontoon Asia Pacific Full time

    Job Title: Administrative Support Specialist, NCTJob Summary:We are seeking an experienced Administrative Support Specialist to join our team at Pontoon Asia Pacific. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.Key Responsibilities:• Provide...