Financial Industry Association Director
2 days ago
PASLA is seeking a highly skilled Chief Administration Officer to lead the administrative functions of our association. The ideal candidate will have a minimum of 5-8 years of experience in a senior administrative role, preferably in a similar industry or association setting.
Key Responsibilities:
- Oversee daily operations of administrative functions, ensuring efficiency and effectiveness.
- Develop and implement policies and procedures to enhance operational performance.
- Manage external IT support, website content, and subscribers.
- Arrange and attend working group calls, building and developing relationships with regional stakeholders.
Accounting and Budgetary Planning:
- Issue invoices to member firms and sponsors.
- Process payments to suppliers, maintain operating financial records, and reconcile cash books to bank statements.
- Prepare quarterly accounts for management purposes and year-end accounts for audit purposes.
- Coordinate with external auditors and tax partners.
Compliance and Company Secretarial:
- Ensure compliance with relevant laws, regulations, and industry standards.
- Coordinate with the company secretary for company registry filings and arrange executive committee meetings.
- Assist member firms with paperwork for changing representatives.
Human Resources & Payroll:
- Coordinate with payroll partners for monthly payroll, MPF, and year-end IRD filings.
- Maintain contracts for employees and contractors.
Events & Podcast:
- Work with the podcast host to support a pipeline of content from industry-based guests.
- Expand the reach of podcast content using innovative outreach to the membership.
- Work with the executive team on roundtable, closed-door, and curated events.
- Assist in developing and managing conference budgets and manage contracts with sponsors.
Qualifications:
- Bachelor's degree in accounting, business administration, marketing, or a related field.
- Minimum of 5-8 years of experience in a senior administrative role, preferably in a similar industry or association setting.
- High level of integrity and professionalism.
- Strong interpersonal skills, results-oriented, and highly organized.
- Excellent written and verbal communication skills, with meticulous attention to detail.
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