Financial Industry Association Director

3 days ago

Hong Kong, Central and Western District, Hong Kong SAR China PASLA Full time

PASLA is seeking a highly skilled Chief Administration Officer to lead the administrative functions of our association. The ideal candidate will have a minimum of 5-8 years of experience in a senior administrative role, preferably in a similar industry or association setting.

Key Responsibilities:

  • Oversee daily operations of administrative functions, ensuring efficiency and effectiveness.
  • Develop and implement policies and procedures to enhance operational performance.
  • Manage external IT support, website content, and subscribers.
  • Arrange and attend working group calls, building and developing relationships with regional stakeholders.

Accounting and Budgetary Planning:

  • Issue invoices to member firms and sponsors.
  • Process payments to suppliers, maintain operating financial records, and reconcile cash books to bank statements.
  • Prepare quarterly accounts for management purposes and year-end accounts for audit purposes.
  • Coordinate with external auditors and tax partners.

Compliance and Company Secretarial:

  • Ensure compliance with relevant laws, regulations, and industry standards.
  • Coordinate with the company secretary for company registry filings and arrange executive committee meetings.
  • Assist member firms with paperwork for changing representatives.

Human Resources & Payroll:

  • Coordinate with payroll partners for monthly payroll, MPF, and year-end IRD filings.
  • Maintain contracts for employees and contractors.

Events & Podcast:

  • Work with the podcast host to support a pipeline of content from industry-based guests.
  • Expand the reach of podcast content using innovative outreach to the membership.
  • Work with the executive team on roundtable, closed-door, and curated events.
  • Assist in developing and managing conference budgets and manage contracts with sponsors.

Qualifications:

  • Bachelor's degree in accounting, business administration, marketing, or a related field.
  • Minimum of 5-8 years of experience in a senior administrative role, preferably in a similar industry or association setting.
  • High level of integrity and professionalism.
  • Strong interpersonal skills, results-oriented, and highly organized.
  • Excellent written and verbal communication skills, with meticulous attention to detail.

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