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Receptionist (Contract)

1 week ago

Hong Kong, Central and Western District, Hong Kong SAR China Interactive Brokers Group, Inc. Full time

Interactive Brokers Group, Inc. (Nasdaq: IBKR) is a global financial services company headquartered in Greenwich, CT, USA, with offices in over 15 countries. We have been at the forefront of financial innovation for over four decades, known for our cutting-edge technology and client commitment.

IBKR affiliates provide global electronic brokerage services around the clock on stocks, options, futures, currencies, bonds, and funds to clients in over 200 countries and territories. We serve individual investors and institutions, including financial advisors, hedge funds and introducing brokers. Our advanced technology, competitive pricing, and global market help our clients to make the most of their investments.

Barron's has recognized Interactive Brokers as the #1 online broker for six consecutive years. Join our dynamic, multi-national team and be a part of a company that simplifies and enhances financial opportunities using state-of-the-art technology.

Job Description

Interactive Brokers Hong Kong Limited is seeking a Receptionist in our Admiralty office to assist with managing our front of house and performing various administrative and clerical duties. The successful candidate should be able to work independently in a fast-paced environment.

Responsibilities

Partner with another receptionist to provide a full spectrum of secretarial and administrative support, including:

  • Perform general reception duties, including guest greeting and obtaining initial account opening documentation for external clients;
  • Answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely manner;
  • Manage all incoming and outgoing mail, fax, and parcel arrangements and deliveries;
  • Update calendars, schedule meetings, and maintain meeting rooms;
  • Order office and pantry supplies and keep stock inventory;
  • Manage the pantry stock, including tissue paper, milk, tea, sugar, drinks, etc.;
  • Handle the catering ordering for staff;
  • Arrange travel and accommodations for the team;
  • Assist in corporate document execution and filing;
  • Maintain a client focus, ensuring that client service delivery is timely, effective, and efficient, meeting both internal and external client needs and corporate standards;
  • Other ad-hoc tasks and administrative duties assigned by management.
Qualifications, Skills & Attributes
  • Good team player with a pleasant, flexible, responsible, and detail-oriented character;
  • Presentable, friendly personality, and able to work independently;
  • A proactive and 'can-do' attitude toward existing working practices;
  • Good command of Cantonese, Mandarin, and English;
  • Proficiency in Microsoft Office applications and Chinese word processing is a must;
  • Previous office experience would be an advantage;
  • Immediate availability preferred.
Company Benefits & Perks
  • Excellent health and welfare benefits, including medical, dental, specialist, and in-patient;
  • Daily lunch is ordered in-house with a fully stocked kitchen;
  • Modern offices with multi-monitor setups;
  • Competitive package of annual leave.
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