Administrative Assistant

Administrative Assistant We are seeking an enthusiastic, detail‑oriented Administrative Assistant to support the Corporate practice in our Hong Kong office. You will be part of the legal support team, consistently providing administrative support to partners, lawyers and support staff to meet client requirements and deliver an exceptional client experience. This role is with Herbert Smith Freehills Kramer, a leading law firm based in Hong Kong. Responsibilities Provide timely and accurate support to lawyers, the Legal Support Team and business service managers, with administrative support needs (such as travel bookings, visa applications, uploading invoices, etc). Deliver high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work. Meet required deadlines and negotiate alternate timeframes when necessary. Scan, print or photocopy relevant documents as and when required by the relevant practice group support colleague or lawyer. Liaise with business services and other services to coordinate urgent mail and courier requests. Develop and maintain a robust file management system for all electronic and hard copy documents. Provide ad hoc support to the practice group or division such as dealing with incoming mail, answering the telephone, amending documents and any other administrative duties. Assist lawyers and the Legal Support Team with petty cash requests, currency requests and expense claims in a timely manner. Assist with updating client information and relevant databases, following lawyers and/or the Legal Support Team's instructions in a timely manner (eg, InterAction). Prepare files for archiving and manage return and retrieval of files following firm guidelines. Assist internal and external practice group events and functions. Adhere to firm, office and practice group policies and procedures, including those that are formal, informal, documented or verbal. Take all necessary steps to ensure you are aware of correct procedures. Maintaining inquisitive, collaborative and vigilant work habits, keeping abreast of changes and developing more efficient work processes. Demonstrate enthusiasm and proactivity in the workplace, including participating in and contributing to team meetings and activities, firm initiatives, learning and development sessions and other relevant activities. Take responsibility for your own learning, undertake recommended training, keep up to date and comply with firm policies, adopt new or improved firm and practice group recommended work practices, and share information with others about better ways of working. Comply with WHS obligations and responsibilities in accordance with the requirements for this role as set out on the Firm's Intranet. Qualifications Typing speed minimum of 60 wpm with 98% accuracy. Knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint) and Chinese typing. Good written and verbal communication skills with a demonstrated ability to building effective and trusting relationships with people internally and externally to the firm. Excellent English and Chinese language skills both written and spoken. Proven high level organisational and time management skills with the ability to think ahead, prioritise workload, respond to and manage changing circumstances and work under pressure to meet deadlines. Strong attention to detail and a can‑do attitude. Familiarity with AI and an enthusiasm for exploring its possibilities for impact within your role is highly valued; prior AI experience is a bonus. We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. This is a key part of our Values—Human, Bold, and Outstanding. Seniority level Entry level Employment type Full‑time Job function Administrative Industries Law Practice #J-18808-Ljbffr