Clinic Administration Assistant

4 days ago

Hong Kong Island, Hong Kong SAR China Total Wealthy Corporation Limited Full time

The candidate will report to Admin Officer and provide assistance in following operations. Front Desk Operations: Oversee all general receptionist duties, ensuring smooth day-to-day operations. Visitor Hospitality: Greet and assist visitors professionally; manage incoming calls, emails, and door access while delivering exceptional customer service. Mail & Parcel Management: Handle all incoming and outgoing mail and parcels, including accurate distribution within the office. Meeting & Conference Support: Monitor and manage the conference room booking system; provide logistical support such as video conferencing setup, refreshment arrangements, and maintaining facility tidiness. Office Cleanliness Oversight: Regularly check office cleanliness and coordinate with cleaning staff to uphold a neat and organized environment. Maintenance Coordination: Liaise with internal teams and external vendors to ensure timely office maintenance and repairs. Administrative Assistance: Support general administrative tasks, including document filing and updates, billing, IT coordination, procurement, and management of office equipment, stationery, and supplies. Event & Meeting Coordination: Assist in organizing company events and meetings, ensuring seamless execution. Manage Staff Attendance: Maintain and manage staff attendance records and oversee the attendance system to ensure accurate tracking and reporting. Ad Hoc Duties: Perform additional administrative tasks as assigned. Qualifications Minimum 2 years of experience in administrative or clerical support; experience in healthcare or clinical settings is an advantage. Good command of both written and spoken English and Chinese including Mandarin. Familiar with Word, Excel, PowerPoint, Outlook and Chinese Word Processing. Excellent organizational, relationship, time management and problem-solving skills required. Self-motivated, ability to work in a team and attention to details. Ability to manage multiple requests simultaneously and meet deadlines efficiently. Application Questions Which of the following statements best describes your right to work in Hong Kong? What’s your expected monthly basic salary? Do you have experience in administration? Which of the following Microsoft Office products are you experienced with? #J-18808-Ljbffr

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