Executive Assistant
6 days ago
Recruitment Consultant @ PERSOL APAC | International Hiring - HK, Dubai, Australia and Japan etc. “Work & Smile” Persol’s Snapshot Our client, a well‑known international school (Reception‑Year 13) is looking for an Executive Assistant to their Principal. In this role, you will act as the Principal’s main liaison, collaborate across departments, handle confidential information, and assist with event planning, project coordination, and office management. Job Title: Executive Assistant to School Principal (International School) Location: Hong Kong Island Key Responsibilities Administrative Support Manage the School Principal’s calendar, appointments, and events. Prioritize and screen emails, calls, and correspondence. Proofread and format reports, presentations, memos, and other documents. Coordinate travel arrangements and itineraries. Meeting Coordination Organize all School Principal engagements, including meetings with students, alumni, faculty, staff, leadership, board members, and community partners. Prepare agendas, materials, and follow‑ups. Record and distribute accurate meeting minutes. Serve as the primary point of contact and manage timetable for the School Principal. Collaborate with teams and departments to support smooth school‑wide operations. Handle sensitive information with discretion and integrity. Represent the School Principal’s office with professionalism and a courteous, welcoming demeanor. Project Management Support planning, implementation, and evaluation of strategic initiatives. Track progress, follow up on deadlines, and conduct background research to support decision‑making. Event Planning & Coordination Assist in organizing school events, ceremonies, and celebrations. Manage logistics and scheduling for events involving the School Principal. Office Management Maintain an organized and efficient office environment. Manage supplies, purchase orders, receipts, and reimbursements. NOTE: Occasional evening or weekend work may be required to support school activities. Skills & Experience Bachelor’s degree or equivalent administrative experience. 5 years+ Experience as an Executive/Administrative Assistant, ideally in an educational or high‑demand environment. Strong organization and multitasking skills with the ability to prioritize effectively. Strong interpersonal and communication skills and the ability to work across diverse cultures and groups. High level of discretion and ability to handle confidential information. Proficiency with Microsoft Office, Google Workspace, and similar tools. Exceptional attention to detail and a proactive, solutions‑focused mindset. Native level in English, Business level in Cantonese and Mandarin. Action Now To apply for this position, please simply click on the “APPLY” button or send your full resume in Word format to indicating the job title. If you are not contacted by our consultants within 2 weeks, please consider your application unsuccessful. All applications will be treated in strict confidence and used for recruitment purposes only in accordance with PERSOL Hong Kong Limited’s Privacy Policy. PERSOL Hong Kong Limited: Employment Agency License No. 80860 Seniority level Associate Employment type Full‑time Job function Administrative, Project Management, and Education Industries: Higher Education, Primary and Secondary Education, and Education #J-18808-Ljbffr
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Executive Assistant to CEO | Calendar
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