Associate, Executive Secretary, Legal, Compliance
2 days ago
Job Title Associate, Executive Secretary, Legal, Compliance & Secretariat D) Business Function The Legal, Compliance & Secretariat function plays a preventive, advisory and supervisory role in the bank to guard and enhance its reputation and capital. We also work to maintain a good standing with all our regulators, customers, and business partners. We believe that at the heart of the banking business is the ability to uphold the values of trust and integrity for all our stakeholders. Responsibilities Provide top-level administrative support to unit head Manage the schedules, appointments, meetings and travel arrangements of unit head Acting as a liaison between the unit head and internal/external stakeholders, handling incoming calls and communications Draft, proofread, and distribute emails, memos, and other correspondence handling on behalf of the unit head Coordinate and maintain a regular schedule of staff meetings; attending the meetings to take minutes and follow-up on action items Provide general administrative support to the department and support departmental meetings/events Maintaining confidentiality and handling sensitive information with discretion Compile and maintain various administrative and expense reports, invoices, and other financial documents Handle ad-hoc assignments as per request Requirements Minimum 8 years’ relevant experience as executive secretary or similar secretarial or administrative support role for senior executives, preferably in financial services industry Exceptional time-management skills with ability to multi-task and prioritize tasks Excellent communication skills and interpersonal skills for interacting with stakeholders at all levels High level of professionalism, integrity, and discretion in handling sensitive information Attention to detail and accuracy in handling tasks and documents Good command of spoken and written English and Chinese Familiarity with basic research methods and reporting techniques Proficiency in MS Office, including Word, Excel and Powerpoint Ability to work in a fast-paced digitalized environment Team player and proactive in supporting the team with a ‘can-do’ attitude Apply Now We offer a competitive salary and benefits package and the professional advantages of a dynamic environment that supports your development and recognises your achievements. We regret only shortlisted candidates will be notified. Primary Location Hong Kong-One Island East Job Administration Job Posting Mar 4, 2025, 6:45:44 AM #J-18808-Ljbffr
-
Senior Executive Secretary, Legal
2 days ago
Hong Kong Island, Hong Kong SAR China 300005 Chief Executive's Office_00002555 Full timeA financial services organization in Hong Kong is seeking an experienced Associate, Executive Secretary for the Legal, Compliance & Secretariat function. The role involves providing high-level administrative support to senior executives while managing schedules and communications. Candidates should have at least 8 years of experience, exceptional...
-
Legal Secretary
3 days ago
Hong Kong Island, Hong Kong SAR China Randstad Hong Kong Limited Full timeAbout the Company A well established international law firm, with a strong corporate and banking team. About the Job Format and translate legal documents, handle billings and accurately maintain the firm's systems. Maintain compliance and manage the client matter life cycle. Liaise with external and internal stakeholders, while efficiently managing and...
-
Legal secretary
3 days ago
Hong Kong Island, Hong Kong SAR China Rober Walters Hong Kong Full timeIn this role, you will deliver top-notch secretarial services while supporting our Listings team and legal practitioners. Key Responsibilities Provide comprehensive secretarial support to lawyers, including but not limited to: Implementing and managing the billing and collections system, including drafting invoice narratives. Arranging the opening, closing,...
-
Executive Secretary
3 days ago
Hong Kong Island, Hong Kong SAR China Find Asia Limited Full timeExecutive Secretary / Company Secretary Our client, a legal service company, is looking for an Executive Secretary/Company Secretary to join their team. Duties Act as admin support, company secretary, personal assistant to the management Assist in annual maintenance and various ad‑hoc projects such as annual return, prepare annual general meeting, prepare...
-
Legal Secretary — Corporate
3 days ago
Hong Kong Island, Hong Kong SAR China Rober Walters Hong Kong Full timeA prestigious recruitment firm in Hong Kong is seeking an experienced legal secretary to provide comprehensive support to its Listings team and lawyers. The ideal candidate will have at least five years of experience in a leading corporate law firm, excellent communication skills, and proficiency in Microsoft Office applications. Responsibilities include...
-
Legal Secretary
3 days ago
Hong Kong Island, Hong Kong SAR China Charlotte Frank Limited Full timeWe are seeking a detail-oriented and organized Legal Secretary to support the corporate/funds legal team. The ideal candidate will possess excellent administrative skills, a strong understanding of corporate law, and the ability to manage multiple tasks efficiently. Key Responsibilities Provide administrative support to attorneys, including managing...
-
Hong Kong Island, Hong Kong SAR China Delken Group Limited Full timeA leading company in high growth markets is seeking a Company Secretarial Officer / Assistant in Hong Kong. This role involves providing administrative support to the Group Legal and Company Secretarial Department, coordinating compliance training, and drafting bank documents. Ideal candidates should hold a degree in corporate administration, have a minimum...
-
Executive Secretary
3 days ago
Hong Kong Island, Hong Kong SAR China Utopa Limited Full timeA prominent compliance firm in Hong Kong is seeking a qualified individual to manage compliance-related administrative tasks. The role involves handling company registrations, managing trademark registrations, and providing full secretarial support. The ideal candidate will hold a Bachelor's degree in Business or Law and have at least 5 years of experience...
-
Senior Legal Secretary, Global Legal Firms
2 days ago
Hong Kong Island, Hong Kong SAR China Projob21.com Ltd. Full timeSenior Legal Secretary, Global Legal Firms Global Ranking Int’l Law Firms Trilingual Legal Secretary for Capital Mkts & PE Travel Arrg, Legal Documentation & Billing Our Client Global law firms hiring over 2000 professionals across Asia, US and Europe, known for its Capital Markets, Private Equity and Corporate/M&A transactions are in search for Trilingual...
-
Compliance Assistant: Secretarial
2 days ago
Hong Kong Island, Hong Kong SAR China The Law Society of Hong Kong Full timeA professional legal association in Hong Kong is seeking an enthusiastic individual for the Assistant position in its Compliance Department. Responsibilities include providing secretarial and clerical support to Investigation Counsel, managing documentation, and fielding public enquiries. Ideal candidates should have at least one year of secretarial...
