Administrative Assistant

4 days ago

WorkFromHome, Hong Kong SAR China Intact Financial (HK) Limited Full time

Administrative Assistant (Part-time, 3-days a week) The Intact Lab – with headquarters in Montreal, Canada – is a fast-growing, digital innovation hub backed by Intact Financial Corporation (TSX: IFC, HK$110 billion in market cap), Canada’s largest home, auto and business insurance company. Intact Financial (HK) limited (Intact Lab, HK) is our first R&D A.I. centre outside of Canada. This expansion into the Asia Pacific region is an exciting chapter of our journey to become the best insurance A.I. shop in the world. We are seeking a proactive and organized Administrative Assistant to ensure our office operates smoothly and supports our team effectively. This role is crucial for maintaining our office environment, coordinating engaging team activities, and providing essential administrative support across the company. You will be the right hand to the Office Manager. Working schedule : Preferably Monday, Wednesday and Friday (2-3 days on-site) Job Responsibilities Office Operations Manage end-to-end office operations, including inventory of supplies and snacks, vendor coordination (e.g. water deliveries), and maintaining a clean, stocked, and well-organized workspace Serve as the point of contact for office maintenance and repairs. Employee experience & Event coordination Enhance team culture by researching, planning, and supporting a variety of events (team-building, holiday parties, professional development workshops, community volunteering opportunities, etc.) Assist with logistics for external recruitment and branding events Administrative & HR Support Provide vital admin support, including maintaining internal records, preparing HR reports, subsidy applications, and assisting with ad-hoc projects Procure branded merchandise and promotional items to support marketing efforts Backup Support Act as the primary backup for the office manager, ensuring continuity of all office functions during his/her leave. Job Requirements Proven experience (3+ years) in an office management, administrative, or coordinator role. Excellent organization skills with the ability to manage multiple priorities in a fast-paced environment Strong communication skills in English and a proactive, detail-oriented approach. A team-oriented attitude with a passion for creating a positive workplace Your application will include the following questions: Which of the following statements best describes your right to work in Hong Kong? Do you have experience in administration? Which of the following languages are you fluent in? #J-18808-Ljbffr

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