Personal Assistant

We are seeking a highly capable, discreet, and proactive Personal & Family Assistant to provide comprehensive support to a high-level executive and their family. This role is central to ensuring the smooth operation of both professional and personal life, requiring a unique blend of professional executive assistance and warm, trusted family support. The ideal candidate is an organizational master, a creative problem-solver, and maintains impeccable integrity and confidentiality. Key Responsibilities 1. Executive & Personal Scheduling & Logistics: Manage a complex and dynamic calendar for the principal, including professional appointments, personal commitments, and family events. Coordinate extensive travel arrangements, including international and domestic flights, private aviation, ground transportation, accommodations, and detailed itineraries. Act as a gatekeeper, managing communication and screening requests to optimize the principal's time and focus. Prepare and organize materials for meetings and presentations. 2. Family & Household Management: Serve as the primary point of coordination for all family members' schedules, including children's activities, medical appointments, and social engagements. Liaise with household staff (e.g., housekeepers, chefs, nannies, drivers) to ensure seamless daily operations. Manage household inventories, including groceries, supplies, and personal items. Oversee family projects, such as home renovations, organizing events, or planning vacations. Handle all forms of communication with the utmost discretion – phone calls, emails, and written correspondence on behalf of the principal and family. Serve as a friendly and professional liaison with vendors, service providers, schools, and other external contacts. Draft and send thank-you notes, invitations, and other personal communications. Track and manage personal and household expenses, prepare budgets, and process invoices for payment. Reconcile credit card statements and manage petty cash. Assist with basic bookkeeping and provide documentation for the family office or accountant. 5. Event & Travel Planning: Plan and execute a wide range of events, from intimate family dinners to larger social gatherings. Research, plan, and book complex family vacations, creating detailed itineraries that cater to all age groups. 6. Ad-Hoc Personal Errands & Support: Run errands such as grocery shopping, picking up dry cleaning, and mailing packages. Provide support for special projects as needed, which could include anything from personal research to managing a collection or coordinating pet care. Qualifications & Experience Minimum 5+ years of experience as a Personal Assistant, Executive Assistant, or Family Assistant supporting high-net-worth individuals or C-level executives. Proven experience in a private household setting is highly desirable. Exceptional Organizational Skills: Masterful at juggling multiple tasks and priorities with precision and a calm demeanor. Ultra-Discreet & High Integrity: Must handle all personal and family matters with absolute confidentiality and trustworthiness. A signed NDA will be required. Proactive & Resourceful: Anticipates needs and takes initiative to solve problems before they arise. A "can-do" attitude is essential. Superb Communication: Excellent verbal and written communication skills, with the ability to interact effectively with all levels of people. Tech Savvy: High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and communication apps (e.g., WhatsApp, Signal). Experience with smart home technology a plus. Flexibility & Adaptability: Willingness to work outside standard business hours, be on-call for urgent matters, and travel as required. Schedule can be unpredictable. For further information, please kindly contact Vien Ng or email your details across to (emailprotected) Personal data collected will be used for recruitment purposes only By applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy #J-18808-Ljbffr