Supplier Management

Our client is a leading Medical Technology company dedicated to provide meaningful innovation for life. We are committed to excellence, innovation, and building strong, ethical partnerships. We are looking for a detail-oriented and proactive Administrator to join our dynamic procurement team. Position Overview The Supplier Management & Procurement Administrator is a vital role responsible for supporting the end-to-end procurement process and maintaining our supplier relationships. This position ensures the smooth operation of our supply chain by handling administrative tasks with precision, managing data, and serving as a key point of contact for both internal stakeholders and our supplier partners. The ideal candidate is highly organized, possesses excellent communication skills, and thrives in a fast-paced environment. Key Responsibilities Act as the primary administrative contact for supplier inquiries and communications. Coordinate the end-to-end supplier onboarding process, including collecting and verifying necessary documentation (Specification, certificates, quality document etc.). Maintain and update the supplier database (Supplier Information Management system), ensuring all records are accurate, complete, and current. Assist in the evaluation and performance monitoring of existing suppliers. Support the management of supplier contracts, ensuring they are filed correctly and key dates (e.g., expiration, renewal) are tracked. Procurement Process Support Process purchase requisitions and convert them into purchase orders (POs) in the company’s ERP or procurement system. Issue, track, and confirm POs with suppliers, ensuring accuracy in pricing, quantities, and delivery dates. Liaise with internal departments (e.g., Sales, BU, Services Teams) to clarify requirements and ensure timely procurement of goods and services. Assist with low-value sourcing activities and obtain quotes as needed. Support the procurement team in the preparation of requests for proposals (RFPs) and requests for quotations (RFQs). Data Management & Reporting Maintain accurate and organized procurement files, records, and documentation. Assist in tracking procurement metrics and KPIs, such as PO accuracy, on-time delivery, and cost savings. Generate routine and ad-hoc reports on procurement activities and supplier status for management. Help reconcile invoice discrepancies between POs, delivery receipts, and supplier invoices in collaboration with the Finance department. General Administration Manage the procurement team's shared email inbox and phone line. Schedule and coordinate meetings with suppliers and internal stakeholders. Prepare meeting agendas, presentations, and minutes as required. Continuously identify opportunities for process improvement within the procurement and supplier management lifecycle. Qualifications & Experience Required: Proven experience (2+ years) in an administrative, coordinator, or support role, preferably within procurement, supply chain, or a related field. Proficiency with Microsoft Office Suite (especially Excel for data analysis and Word for document creation). Experience with an ERP system (e.g., SAP, Oracle, NetSuite) or procurement software. High school diploma or equivalent required. Preferred: Associate’s or Bachelor’s degree in Business Administration, Supply Chain Management, or a related field. Familiarity with basic procurement principles and purchase-to-pay (P2P) processes. Understanding of supplier management and contract administration. Exceptional Organizational Skills: Ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines in a fast-paced environment. Meticulous Attention to Detail: A keen eye for accuracy in data entry, document preparation, and order processing. Strong Communication Skills: Excellent verbal and written communication skills for professional interaction with suppliers and colleagues. Problem-Solving Aptitude: Ability to identify issues and proactively work towards a solution. Discretion and Integrity: Ability to handle confidential and sensitive information with the utmost professionalism. Team Player: Collaborative mindset with a willingness to support team goals. What We Offer A competitive salary and benefits package Opportunities for professional growth and development A collaborative and supportive work environment #J-18808-Ljbffr