Executive Assistant II

2 days ago

Shui Bin Tsuen, Hong Kong SAR China Hospital Authority - Kowloon Central Cluster Full time

Job Description – Executive Assistant II (Health Information and Records) REF. NO. KEC/H082/25 Department/Hospital: Health Information and Records Department, Haven of Hope Hospital Pay: HK$19,764 to HK$24,023 per month; up to 5% of total basic salary as end‑of‑contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance. Key Responsibilities: 1. Perform reception services, help in counter and registration work, and provide information and assistance to patients and public. 2. Handle hospital central bed booking assignments. 3. Handle death documentation processing and liaison. 4. Handle the request for release of patient information, including death documentation, medical report and data access requests etc. 5. Responsible for carrying out data retrieval, managing computer systems and maintaining existing application systems as well as assisting in the implementation of new system applications. 6. Responsible for medical record management including medical record filing and retrieval. 7. Perform administrative and secretariat duties to support supervisors for the daily operation of the department. 8. Perform other duties as assigned by supervisors. Entry Requirements: University Graduates; OR F.5 / S.5 with: (i) HKCEE 5 passes incl. Eng & Chin; or (ii) 5 subjects in HKDSE attaining the level specified below: (a) Level 2 in Eng & Chin; and (b) Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects AND diploma in a specialised function Preferred Attributes: Has full time working experience with good knowledge of the function and operation, general administration, counter service, data input & analyses, statistics, typing & word processing, filing & records keeping, telephone operation and client communication. Good command of both spoken and written English and Chinese. Knowledge of Mandarin and other dialects is preferred. Good PC skill in MS Excel, PowerPoint, Access, SPSS and SAS, database management system. Able to work under pressure, good communication and interpersonal skills, self‑motivated and with a strong sense of responsibility. Willing to work on shifting schedules. Remarks: Please refer to for “Notes to Applicants”. Serving staff who have completed F.5 / S.5 or equivalent and have 2 years’ relevant experience within HA may also be considered. Please submit application online on or before 8 December 2025. For enquiries, please telephone / . Job Category: Supervisory, Clerical and General (Including EA rank) #J-18808-Ljbffr

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