Office Manager, Global Private Equity

2 days ago


Hong Kong Island, Hong Kong SAR China Projob21.com Ltd. Full time

Office Manager, Global Private Equity & Alternative Investment Group Global Top 5 Private Equity Platform Manage APAC Office Management Accountabilities 5-day week/ Central Office/ Excellent Job Security Job Duties Accountable for managing the regional office by supervising a small team of administrative support Ensure quality & timely corporate services, facilities management, office procurement, relocation & renovation Oversight the service standard of vendors and on-going budget control of the office Coordinate high profile client events and AGM Periodic review & communication of company policies Facilitate regional ad-hoc projects by collaborating with headquarters & local offices in Asia Provide backup EA support to Senior Management of MD/ Partner level Requirements Degree holder with 13 years+/- relevant OM / Corporate Service experience working with int’l financial institution Proven track record supporting regional senior executives/C-Suite Solid people management and supervisory experience Adaptive to work in a multi-cultural regional office Professional, efficient and multi-tasked with seasoned communication skill in English, Mandarin and Cantonese APAC In-house Facilities Mgmt Technical Engineer Regional Accountabilities Report to Regional Head of Facilities Management Technical Operations Oversight the design and operation of ICT facility mechanical, electrical, and plumbing (MEP) systems, including lighting, power, cooling, and security for the APAC region across 8 countries. Assume the regional expert on full spectrum of technical operations matters by working with local technical & facilities management vendors to cater for incident mgmt., office relocation, site establishment, restack and IT changes. Take the lead as internal environmental management SME to ensure the fulfilment of corporate governance, sustainability and ISO14001. Contribute to implementation of workplace standards, sustainability practices, regional initiatives, EPI data/reporting and related audit Provide first class PA/secretarial and administrative support Accountable for B2B sales and marketing support Handle customers inquiries and coordinate with vendors on any logistic/operational matters Proactively support ad-hoc projects from system upgrade, process improvement, and coordinating marketing /promotion activities. Most admired Global Private Wealth Banking Grp Executive Assistant / PA – North Asia Head of Sales As the Executive Assistant/PA, report to the North Asia Head of Sales Responsible for calendar management, intensive travel arrangement & Clients’ meetings logistics Accountable for expenses reimbursement, management reports, presentation materials and desktop research Most admired Global Private Wealth Banking Grp Executive Assistant – Investment Deal Team As the Executive Assistant, report to the founding member in charge of Investment Deal Team Responsible for calendar management, intensive travel arrangement & Clients’ meetings logistics Accountable for expenses reimbursement, management reports, presentation materials and desktop research Office Management, Procurement & Finance Hybrid Mode and Multi-Cultural Environment Additional Duties Oversight corporate services, facilities management, office procurement, HR operations, events logistic and billing/finance support Accountable for the full spectrum of office management by supervising a small team of 2 Ensure the service standard of vendors and on-going budget control of the office #J-18808-Ljbffr



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