Medical Event Specialist

Apply for the Medical Event Specialist role at MSD . The Medical Event Specialist is responsible for the operational planning, logistics and administrative execution of medical affairs initiatives and healthcare professional (HCP) engagement activities. Working closely with the Country Medical Leads and Medical Affairs teams, the role ensures compliant delivery of medical‑initiated emails (MIE), medical education symposia, group input meetings, advisory boards and related activities, including Veeva CRM, Veeva Event setup, agreements, vendor coordination, financial processing and SOP‑driven documentation for Hong Kong, Malaysia and the Philippines. What You Will Do Medical Initiated Emails Support and coordinate operations of MIE as part of the Medical Modernization and Medical Modular Content initiatives. Liaise among AP Medical Modernization Lead, CMD/CML, country TA lead and legal/compliance team on MIE operations. Support execution of country MIE plans in collaboration with the country team. Event Logistics and Operations Lead and coordinate end‑to‑end logistics for medical affairs events such as medical education symposia, group input meetings, advisory boards and investigator meetings. Manage venue selection, supplier/vendor coordination (CROs, event agencies, hotels, AV providers, caterers), travel and accommodation logistics, and on‑site set‑up. Veeva Events, Agreements and SOP Compliance Prepare and manage Veeva Event records ensuring accurate documentation and fulfillment of internal approval procedures in line with company processes. Draft, review and process speaker agreements, consultant agreements and other contracts, ensuring completeness and appropriate approvals. Implement and monitor SOP‑mandated processes for HCP/HCO engagement and document all required approvals and records. Financial Operational Support Coordinate financial processes for events and study‑related payments, including honoraria, speaker fees, travel expense pre‑approvals, study payments, invoicing and reconciliation. Work with Finance teams to ensure accurate processing of payments, timely submission of supporting documentation and transparent record‑keeping for audit and reporting. Monitor event and study budgets and provide post‑event or study payment milestone expense reconciliations and summaries. Administrative Support Provide day‑to‑day administrative support to the Medical Affairs team and Country Medical Lead (scheduling, travel bookings, expense reports, document management). Prepare meeting minutes, event reports, post‑event evaluations and other documentation to capture scientific and operational outcomes. Maintain centralized filing of event documentation, approvals, SOPs and vendor contracts. Compliance and Quality Assurance Ensure all event‑related activities comply with company policies, local regulations and industry codes and internal SOPs. Support internal audits and transparency reporting requirements by preparing and providing accurate event documentation. Identify process gaps and propose practical improvements to strengthen operational compliance and efficiency. What You Must Have Bachelor's degree in Life Sciences, Healthcare, Event Management, Business Administration or a related field. 2–5 years’ experience in event operations or medical affairs support, preferably within the pharmaceutical/biotech industry or medical communications agency. Practical experience with CRM/event management systems; prior experience with Veeva strongly preferred. Knowledge of HCP engagement rules, local medical compliance requirements and industry codes. Experience handling financial reconciliations, invoicing and vendor contracting. Skills and Competencies Strong project and operational planning skills with attention to detail and ability to manage multiple concurrent events. Excellent communication and stakeholder management skills; ability to work with cross‑functional teams (Medical Affairs, Legal, Finance, Commercial, external vendors). Strong expertise in operating multiple CRM, review and finance systems. High level of integrity and commitment to compliance and quality. Good organizational and administrative skills; proficient in MS Office (Outlook, Word, Excel, PowerPoint). Problem‑solving mindset and ability to perform under tight timelines and changing priorities. Fluent in English (written and spoken). Additional Information Seniority level: Not ApplicableEmployment type: Full‑timeJob function: Research, Science, and Health Care ProviderIndustries: Biotechnology Research, Pharmaceutical Manufacturing, and Veterinary Services Job Posting End Date: 11/28/2025 (Apply before 11/28/2025). Employee Status: Regular #J-18808-Ljbffr