[Recruitment Day]

Job Title: Executive Assistant III (Ward) Reference No.: HKWCS Category: Supervisory, Clerical and General (Including EA rank) Rank: Not specified Pay: HK$17,053 – HK$19,592 per month; up to 5% of total basic salary may be offered as end‑of‑contract gratuity upon completion of the contract subject to satisfactory performance. Important Dates: Application Deadline: 31 December 2025; Date of Issue: 2 January 2025. Responsibilities Carry out clerical duties in ward, including general clerical work, filing, message receiving, supplies and related stores keeping and inventory checking. Handle patients’ and visitors’ enquiries. Maintain medical records and, if required, trace laboratory, radio‑diagnostic and other investigation reports. Assist in obtaining medical consultation appointments and arranging transport services for patients. Perform recording and other administration procedures such as patient admission and discharge procedures. Assist in maintaining inventory of supplies, furniture and equipment and perform related stores keeping duties. Assist in Staff Rostering Systems entering. Assist in giving instructions to supporting staff to carry out ward duties. Assist in handling feedback and complaints with relevant departments. Assist in co‑ordination of meetings/training programmes, prepare PowerPoint files and draft meeting minutes. Assist in preparing monthly and ad hoc returns to management and managing ward/department guidelines & protocol, patient information such as pamphlets. Collect data, compile statistics and conduct simple analysis. Support clinical research/education/teaching activities. Ordering and handling patients’ diet and ward dispensary items. Other related duties as assigned by the supervisor. Requirements F.5/S.5 with (a) or (b) below: (a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; or equivalent; (b) 5 subjects in HKDSE attaining the levels specified below: Level 2 in English Language and Chinese Language; and Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent; OR F.5/S.5 with experience. Preferred Attributes Willing to work in ward area. Good at interacting with people with customer service skills. Able to perform typing and computer operation in MS Office and Chinese word processing. Applicants, if found suitable, will be employed to undergo 6 months structured training. Employment may be terminated if the selected applicant fails to pass the assessment after training. Executive Assistant III (Ward) with 2 years’ working experience in a ward environment and satisfactory performance may be progressed to Executive Assistant II (Ward) (monthly basic salary HK$19,764 – HK$24,023) subject to passing assessment and selection. Retiring / retired Executive Assistant II (Ward) or Clerical Grade staff possessing 2 years working experience in a ward environment in Hospital Authority before normal retirement or completion of contract at normal retirement age, if recommended for appointment, will be appointed to the rank of Executive Assistant II (Ward). If you are interested in the above position, please bring along your Hong Kong Identity Card, the original and copies of your academic certificates and employment references on the Recruitment Day. Recruitment Day 27 August 2025 (WED) 2:30 p.m. – 5:00 p.m. (please arrive at 2:30 p.m. if you want to interview on that day) Human Resources Department, Room 202, 2/F, Administration Block, Queen Mary Hospital In case of Typhoon Signal No. 8 or above / Black Rainstorm Warning still in force on or after 12:30 p.m. on the day of interview, the recruitment day will be cancelled. If you are unable to attend the Recruitment Day, please submit your application online on or before 31 December 2025. For enquiries, please telephone 2255 4810. Location: Queen Mary Hospital, Room 202, 2/F, Administration Block, Queen Mary Hospital #J-18808-Ljbffr