Executive Assistant III

Searching and filtering functions are temporarily unavailable from 11 Dec :00 to 11 Dec :00 (Hong Kong Time). Should you encounter any problem, please send email to Sorry for any inconvenience caused. With effect from 1 April 2025, the vacancy notification circulars (VNCs) will be regrouped under new categories of ‘Supporting (Including PCA & OpA ranks)’ and ‘Supervisory, Clerical and General (Including EA rank)’. You may wish to check out the related categories for more job opportunities. Job Description - Executive Assistant III (Ward) (HKEC ) Executive Assistant III (Ward) – (REF. NO.: HKEC ) Application Deadline: 31 December 2025 Date of Issue: 1 January 2025 Amended on: 28 November 2025 Vacancy Notification Circular No. HKEC Rank : (information omitted) Pay : HK$17,053 – HK$19,592 per monthUp to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance. Key Responsibilities: 1. Carry out clerical duties in ward, including general clerical work, filing, message receiving, supplies and related stores keeping and inventory checking. 2. Handle patients’ and visitors’ enquiries. 3. Maintain medical records, and if required, trace laboratory, radio‑diagnostic and other investigation reports. 4. Assist in obtaining medical consultation appointments and arranging transport services for patients. 5. Perform recording and other administration procedures such as the patient admission and discharge procedures. 6. Assist in maintaining inventory of supplies, furniture and equipment and to perform related stores keeping duties. 7. Assist in Staff Rostering Systems entering. 8. Assist in giving instructions to supporting staff to carry out ward duties. 9. Assist in handling feedback and complaints with relevant departments. 10. Assist in co‑ordination of meetings / training programs, prepare PowerPoint files and draft meeting minutes. 11. Assist in preparing monthly and ad hoc returns to management and managing ward / department guidelines & protocol, patient information such as pamphlets. 12. Collect data, compile statistics and conduct simple analysis. 13. Support clinical research / education / teaching activities. 14. Ordering and handling patients’ diet and ward dispensary items. 15. Other related duties as assigned by the supervisor. Requirements: 1. F.5/ S.5 with (a) or (b) below: (a) HKCEE 5 passes including English Language(Syllabus B) and Chinese Language; or equivalent; OR (b) 5 subjects in HKDSE attaining the level specified below: Level 2 in English Language and Chinese Language; and Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent; OR 2. F.5/ S.5 with experience. Preferred Attributes: 1. Willing to work in ward area 2. Good at interacting with people with customer service skills 3. Able to perform typing and computer operation in MS Office and Chinese word processing. 4. Applicants if find suitable, will be employed to undergo 6 months’ structured training. Employment may be terminated if the selected applicant fails to pass the assessment after training. 5. Executive Assistant III (Ward) with 2 years’ working experience in a ward environment and satisfactory performance may be progressed to Executive Assistant II (Ward) (monthly basic salary HK$19,764 - HK$24,023) subject to passing assessment and selection. 6. Retiring / retired Executive Assistant II (Ward) or Clerical Grade staff who possess 2 years’ working experience in a ward environment in Hospital Authority before normal retirement or completion of contract at normal retirement age, if recommended for appointment, will be appointed to the rank of Executive Assistant II (Ward). Interested applicants should submit the application form through one of the following channels before the deadline: 1. Please bring along with your Hong Kong Identity Card, originals and copies of academic qualifications certificates and previous employment references to the following venue for interviews. Date Time Venue 1 December 2025 (Monday) 2:30 PM - 4:00 PM 4 December 2025 (Thursday) 9 December 2025 (Tuesday) 12 December 2025 (Friday) 15 December 2025 (Monday) 18 December 2025 (Thursday) 23 December 2025 (Tuesday) Please note that if there is Tropical Cyclone Warning Signal No. 8 or above / Black Rainstorm Warning Signal / Extreme Condition hoisted and is lowered 2 hours before the interview, selection interview would be proceeded. OR 2. Complete and submit the online application form through the online system on or before 31 December 2025. For enquiries, please telephone . #J-18808-Ljbffr