IT Officer

Join our client, a leading provider of secure, high-tech business solutions in Hong Kong, specializing in security printing, data management, and document digitization.

Job Responsibilities:

• Maintain and update audit document control systems, databases, and repositories to organize and safeguard documents, ensuring version control.
• Receive, review, and log incoming documents, ensuring they meet required audit formatting and naming conventions.
• Review documents for completeness, accuracy, and adherence to company standards to comply with the audit documents.
• Ensure documents are in compliance with regulatory and industry standards and assist in audits.
• Assist the company to apply and maintain professional certificates.
• Execute day-to-day tasks (administration/maintenance/upgrade) on the following security systems: CCTV Monitoring Systems, Access Control Systems, Intrusion Alarm and Burglary systems, and Fire Prevention Systems.
• Coordinate with internal and external auditors during audit processes, providing necessary documentation and support.
• Develop and implement policies and procedures for document management and control.
• Conduct regular training sessions for staff on document control processes and audit compliance requirements.
• Monitor and report on the status of document control activities and audit readiness.
• Assist in the preparation and submission of audit reports and findings.
• Stay updated on changes in regulatory and industry standards related to audit and certification.
• Collaborate with IT and security teams to ensure systems and processes meet audit and certification requirements.
• Manage and resolve any issues related to audit documentation and certification processes.

Job Requirements:

• Higher Diploma or above in Information Technology, Computer Science, or related field.
• Good communication and interpersonal skills.
• Accountable at work with good problem-solving skills.
• Minimum 5 years of work experience handling enquiries from auditors with relevant documentation.
• Knowledge in ISO27001 or PCI-DSS compliance will be an advantage.
• Working experience in the security-related field will be an advantage.
• Strong organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Proficient in using document management software and tools.
• Candidates with less experience will be considered as Assistant Officer.