Events Manager

2 months ago


Hong Kong, Hong Kong SAR China Snaphunt Full time

The Offer

  • Leadership Role
  • Opportunity to make a positive impact
  • Fantastic work culture

The Job

Job Title: Event Manager (5-Month Contract)


Position Type: Full-Time, 5-Month Contract (Commencing November)


Location: Hong Kong


Primary Responsibilities:


  • Event Planning, Coordination and Execution:
  • Understand and serve the value proposition of the event to the highest standards.
  • Plan and coordinate the task categories by putting them in a master plan and ensuring task completion and milestones achievement in a timely manner and flawless execution.
  • Raise issues as they appear with the leadership team and contribute to finding and implementing adequate solutions.


Speaker Coordination:

  •  Ensure smooth communication and logistical arrangements with event speakers.
  •  Arrange schedules to coordinate speaker participation.


Sponsorship Management:

  •   Build and sustain meaningful relationships with sponsors.
  •   Deliver sponsor benefits accurately, ensuring their satisfaction.


Travel Logistics:

  • Work with the event coordinator to manage travel plans for speakers, sponsors, and important participants, aligning them with event needs.


Documentation and Communication:

  •  Record and transcribe essential meeting notes for pre and post-summit review, ensuring accuracy in English, Putonghua, and Cantonese.


Onsite Event Management and troubleshooting:

  •  Lead setup and operational tasks for a flawless event experience.
  •  Swiftly meet and address attendee needs.


Post-Event Analysis:

  •  Support the Event Director in creating a detailed white paper summarizing Summit discussions.
  •  Coordinate transcript teams and proofread transcripts in Traditional and Simplified Chinese for accuracy 


Further Responsibilities:

  • Collaborate effectively with suppliers and vendors, including production and security teams, to guarantee event success.
  • Assist the Event Coordinator in delivering top-tier concierge services.
  • Collaborate with the Event Director and PR Manager to develop comprehensive post-event materials and documentation.




This role provides a unique chance to oversee the coordination of a highly esteemed summit, working alongside a diverse and talented team. We invite qualified and passionate individuals in event management to apply and bring their expertise to create an outstanding event experience.

The initial contract is for 5 months, with a potential 2-month extension based on business requirements.

The Profile

Qualifications:

  • Bachelor’s degree in Event Management, Marketing, or a related discipline.
  • A minimum of 2 years of proven experience in event or conference coordination/management.
  • Demonstrated success in managing and executing events.
  • Superior organizational skills with acute attention to detail.
  • Strong verbal and written communication skills in English, Putonghua, and Cantonese.
  • Proficiency in Microsoft Office Suite and 
  • Ability to perform effectively under pressure and adapt to dynamic environments.


Personal Attributes:

  • Exhibits a positive, proactive, and professional demeanor.
  • Exceptional team player with a collaborative spirit.
  • Must possess a valid permit to work in Hong Kong.
  • Commitment to a standard 40-hour work week, with the flexibility to accommodate event-specific demands.


The Employer

Our client is a leading enterprise specializing in event management, concierge services, and entertainment solutions, catering to corporate and individual clientele in Asia and worldwide.


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