Events Manager
2 months ago
The Offer
- Leadership Role
- Opportunity to make a positive impact
- Fantastic work culture
The Job
Job Title: Event Manager (5-Month Contract)
Position Type: Full-Time, 5-Month Contract (Commencing November)
Location: Hong Kong
Primary Responsibilities:
- Event Planning, Coordination and Execution:
- Understand and serve the value proposition of the event to the highest standards.
- Plan and coordinate the task categories by putting them in a master plan and ensuring task completion and milestones achievement in a timely manner and flawless execution.
- Raise issues as they appear with the leadership team and contribute to finding and implementing adequate solutions.
Speaker Coordination:
- Ensure smooth communication and logistical arrangements with event speakers.
- Arrange schedules to coordinate speaker participation.
Sponsorship Management:
- Build and sustain meaningful relationships with sponsors.
- Deliver sponsor benefits accurately, ensuring their satisfaction.
Travel Logistics:
- Work with the event coordinator to manage travel plans for speakers, sponsors, and important participants, aligning them with event needs.
Documentation and Communication:
- Record and transcribe essential meeting notes for pre and post-summit review, ensuring accuracy in English, Putonghua, and Cantonese.
Onsite Event Management and troubleshooting:
- Lead setup and operational tasks for a flawless event experience.
- Swiftly meet and address attendee needs.
Post-Event Analysis:
- Support the Event Director in creating a detailed white paper summarizing Summit discussions.
- Coordinate transcript teams and proofread transcripts in Traditional and Simplified Chinese for accuracy
Further Responsibilities:
- Collaborate effectively with suppliers and vendors, including production and security teams, to guarantee event success.
- Assist the Event Coordinator in delivering top-tier concierge services.
- Collaborate with the Event Director and PR Manager to develop comprehensive post-event materials and documentation.
This role provides a unique chance to oversee the coordination of a highly esteemed summit, working alongside a diverse and talented team. We invite qualified and passionate individuals in event management to apply and bring their expertise to create an outstanding event experience.
The initial contract is for 5 months, with a potential 2-month extension based on business requirements.
The Profile
Qualifications:
- Bachelor’s degree in Event Management, Marketing, or a related discipline.
- A minimum of 2 years of proven experience in event or conference coordination/management.
- Demonstrated success in managing and executing events.
- Superior organizational skills with acute attention to detail.
- Strong verbal and written communication skills in English, Putonghua, and Cantonese.
- Proficiency in Microsoft Office Suite and
- Ability to perform effectively under pressure and adapt to dynamic environments.
Personal Attributes:
- Exhibits a positive, proactive, and professional demeanor.
- Exceptional team player with a collaborative spirit.
- Must possess a valid permit to work in Hong Kong.
- Commitment to a standard 40-hour work week, with the flexibility to accommodate event-specific demands.
The Employer
Our client is a leading enterprise specializing in event management, concierge services, and entertainment solutions, catering to corporate and individual clientele in Asia and worldwide.
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